Administrative Assistant

At duBreton, we are looking for an Administrative Assistant to support daily administrative operations and contribute to the efficiency of the company's logistics, accounting, and organizational activities. This key role ensures effective coordination of communications, professional travel, and essential administrative tasks that are crucial to the smooth functioning of our teams.

You are recognized for your administrative rigor, sense of organization, and ability to manage multiple priorities simultaneously?

Choose a versatile role where your efficiency, autonomy, and professionalism have a concrete and appreciated daily impact.

A balance between work and well-being

• Work mode according to operational needs and company policy
• 11 paid holidays
• Employee and Family Assistance Program (PAEF)
• Family obligations leave

A stimulating and rewarding career

• Diverse position offering a wide range of responsibilities
• Collaboration with several departments of the organization
• Dynamic and professional work environment
• Recognition of years of service

Financial and health benefits

• Comprehensive insurance: medication, life, dental, travel, disability, telemedicine, and health expense account
• Collective REER and profit-sharing plan
• Reimbursement for physical activities, artistic pursuits, or massage therapy

A distinctive work environment

• duBreton products at discounted prices
• Priority access to a daycare spot in Saint-Bernard
• 24/7 gym on-site
• Frequent company events
• Concierge service at Raymac garage for your vehicle

As an Administrative Assistant, you will be responsible for

• Collecting, verifying, and reconciling monthly receipts with corporate credit card statements.
• Validating the compliance of purchase invoices related to travel and supporting the accounts payable team in processing vendor invoices.
• Booking meeting rooms and coordinating the logistics needed for the smooth running of internal meetings.
• Organizing meal orders and catering services for internal meetings.
• Managing daily mail operations, as well as the shipping and receiving of packages.
• Monitoring the kitchen inventory and ensuring its replenishment.
• Answering and routing phone calls, as well as managing the organization's email inbox.
• Ensuring effective tracking of internal communications to facilitate information flow.
• Planning, coordinating, and booking professional travel (flights, hotels, and vehicles) via the travel reservation software, as needed.
• Ensuring compliance with the internal travel policy during the booking process.
• Producing and formatting various corporate presentations and administrative documents.
• Writing, reviewing, correcting, and translating various internal documents.
• Filing and archiving documents in accordance with established procedures.

This position is for you if…

• You hold a DEP or DEC in administration, secretarial work, accounting, or a related field.
• You have 1 to 3 years of experience in an administrative position combining logistics and basic accounting support.
• You are bilingual and have excellent French language skills, both orally and in writing.
• You are proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Teams.
• You are known for your administrative rigor and attention to detail.
• You have an excellent sense of organization and the ability to manage multiple files simultaneously.
• You are comfortable with technological tools and computerized administrative systems.
• You demonstrate autonomy, initiative, and excellent internal customer service.

Additional Information

• Position based in Saint-Bernard (South Shore of Quebec)
• Daytime hours, Monday to Friday
• Collaborative environment offering a wide variety of tasks and interactions with internal teams.