Temporary Project Onboarding Administrator

Position Overview

dormakaba is seeking a Project Onboarding Administrator based in Montreal. The Project Onboarding Administrator is responsible for providing administrative support to the Project Specialists team, ensuring accurate project data, documentation, scheduling, and invoice handling. This role contributes to successful project execution by completing defined tasks on time and escalating issues when needed.

Total Compensation Range: 50,000$ - 60,000$ annually AI Disclosure: No automated screening tools will be used during the application process

What you will do

• Provide administrative assistance to the Project Coordination team, supporting tasks such as scheduling 3rd-party installers, updating records, and assisting in project planning
• Maintain accurate data across ERP systems, project trackers, and shared documents
• Manage documentation for active and closed projects to ensure compliance and completeness
• Assist with tracking, validating, and processing installer invoices related to installation services
• Coordinate availability and scheduling of 3rd-party installers. Ensure installer details, scope, and timelines are confirmed, documented, and communicated to relevant parties
• Assist in the project closure process by gathering and reviewing final

What we require

• Administrative support or related field
• College Degree (DEC) or equivalent experience
• CEJEP Degree or equivalent experience
• Strong organizational skills; able to manage schedules, invoices, and multi-step tasks.
• Proficiency in Microsoft Excel and Outlook
• Bilingualism in French and English is considered an asset, supporting collaboration across departments and helping keep project data and schedules aligned with a global multidisciplinary team

What we prefer

• Project administration experience
• ERP systems and scheduling platforms experience
• Ability to learn internal systems and tools, able to get up to speed quickly on ERP platforms, trackers, and internal processes with minimal hand-holding
• Strong at managing requests — comfortable juggling multiple incoming asks from installers, project specialists and internal stakeholders
• Comfortable balancing both project validation and administrative tasks — equally at ease double-checking data/documentation accuracy and handling day-to-day scheduling, invoicing, and coordination work

What we offer

• A genuine investment in your career development
• Employee Assistance Programs to support you, at work and in life
• Discover your strengths through CliftonStrengths and chart your own path to success at dormakaba
• 24/7 access to over 15,000 LinkedIn Learning courses to fuel your professional development and personal curiosity
• Virtual healthcare services for practical, accessible care
• A comprehensive health insurance plan
• A pension plan to help secure your future
• Unlimited referral bonuses — because exceptional people know other exceptional people
• Who we are

We are at the heart of every place that matters. From automatic doors to cloud-based access management – as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a commitment to excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day.

Work in a place where you matter — apply now!

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