Administrative Assistant

An accessible and rewarding career

You are looking for something new? Promutuel Assurance offers you the opportunity to evolve at the heart of a human-oriented work environment, where an exceptional team spirit reigns. This is the chance to develop your skills within a community of specialists from all over Quebec, who are working to shape the future of our industry.

About the position

You will work as an administrative assistant at our offices in Quebec, for Promutuel Assurance in a hybrid mode.

Do you like being at the heart of the action and using your relationship skills to facilitate the life of your colleagues? Does being a true right hand for a team of passionate legal professionals interest you? Join the Promutuel Assurance team.

You will be an essential pillar of the legal team by ensuring administrative coordination and support for the daily management of activities necessary for the realization of projects.

Your Responsibilities

• Follow up and manage the schedules of the directors;
• Write and layout, as well as update various documents (letters, spreadsheets, reports, files, presentations, etc.);
• Review and correct various texts and presentations for the management;
• Prepare the agenda for meetings, committees, and write minutes if necessary;
• Manage access to certain shared internal directories and collaboration sites;
• Archive files when required and keep the list of archived documents up to date;
• Ensure the logistics of meetings for the entire management (reservation of rooms, hotels, meals, and preparation of files);
• Verify and follow up on invoices and expenses according to the budgets;
• Participate in the preparation and follow-up of various documents for the management (policies, procedures, budget, etc.);
• Act as a resource person for team members to navigate through different technological platforms, notably Office 365;
• Perform any other related tasks.

Do you have this profile?

• College diploma (DEC) in administrative techniques or equivalent;
• Minimum five (5) years of relevant experience;
• Good mastery of the Office suite;
• Excellent mastery of French (oral and written);
• Experience in document management (asset);
• Great discretion regarding the handling of confidential files.

A range of benefits here and there

• Salary with evolving scales
• Flexible schedule allowing you to reconcile your personal life and professional responsibilities
• Mobile leave from the first year
• Possibility to work in hybrid mode
• Several resources to support you and your family
• Collective insurance for you and your family
• Telemedicine service to quickly address concerns for you and your family
• Employee and Family Assistance Program for all types of support
• Defined benefit pension plan with employer participation
• Discounts on your auto and home insurance
• Social activities organized by the employer
• Modern offices adapted to different work modes
• Bien au travail Certification Level 1

An employer who prioritizes your well-being, you are there!

• Be yourself within teams that have well-being, respect, and inclusion at heart
• Join a closely-knit team that promotes solidarity
• Contribute to our collective knowledge thanks to your diverse experiences
• Evolve within a company committed to making a lasting difference and adopting responsible practices
• Express your ideas and opinions
• Contribute to offering a distinctive experience to our policyholders
• Join an organization that will support you in your professional growth
• Work in a work environment, ranked 3rd in the top 60 of member experience leaders according to the Workleap Officevibe platform
• Be yourself with us

At Promutuel Assurance, we celebrate the diversity of our world and believe that it is this uniqueness that makes our strength. Any person, regardless of their profile, is encouraged to apply with us. Offering an inclusive, human, and kind work environment remains our priority.

If you have specific needs related to your application, do not hesitate to contact us.