Administrative Assistant

Job Offer

Administrative Assistant

Location: Alma (QC)

Aviatech Group is a company specialized in aircraft maintenance, repair, and painting. As we are growing rapidly, we are looking for an organized, autonomous, and meticulous person who will play a key role in the administrative and financial management of the company.

Under the supervision of the management, the incumbent will be responsible for accounting, billing, and the administrative and financial follow-up of the company.

Main Responsibilities

Accounting

• Complete bookkeeping with Acomba.
• Prepare customer invoicing.
• Account for vendor accounts and follow up on payments.
• Perform bank deposits and reconciliations.
• Manage customer accounts and follow up on delinquent accounts.
• Prepare TPS and TVQ reports.
• Prepare documents required for the external accountant and financial statements.
• Perform end-of-month accounting entries.

Administration

• Provide administrative support to the management.
• Answer phone calls and emails.
• Manage the filing of physical and electronic documents.
• Prepare various administrative reports.
• Participate in the improvement of administrative procedures.
• Follow up on contracts, insurance, and corporate documents.

Financial Management

• Produce monthly financial indicators.
• Follow up on budgets.
• Control project costs and profit margins.
• Participate in the preparation of annual budgets.
• Analyze discrepancies between forecasts and results.
• Produce various dashboards for management.
• Contribute to the continuous improvement of administrative and financial processes.

Desired Profile

• DEC or relevant training in accounting or administration.
• Experience in corporate accounting.
• Excellent mastery of Acomba.
• Good knowledge of Microsoft Office suite (advanced Excel is an asset).
• Great autonomy.
• Sense of organization.
• Meticulousness and attention to detail.
• Analytical mindset.
• Discretion and professionalism.
• Ability to manage multiple files simultaneously.

Assets

• Experience in a SME.
• Experience in the aviation or maintenance field (an asset).
• Knowledge of an ERP system or management software.
• Experience in budget tracking and financial analysis.

What We Offer

• Full-time permanent position.
• Competitive salary according to experience.
• Daytime schedule.
• Group insurance.
• Collective REER.
• Dynamic work environment.
• Growing company.
• Great autonomy in functions.
• Opportunity to directly contribute to the development of the company.
• Continuous training.

If you wish to put your accounting and administration skills to work within a recognized Quebec company in the aviation field, we would like to meet you.

Please send your resume to: Admin@aviatech.ca

Salary: $23.00 to $28.00 per hour

Benefits

• Dental Insurance
• Supplementary Health Insurance
• Paid Vacation
• Equal Contribution to REER
• On-site Parking
• Location: On-site