Administrative Assistant in Real Estate Management

Administrative Assistant in Real Estate Management

Saint-Jérôme | Full-time | Permanent A key role at the heart of administrative and accounting operations

We are a growing real estate company specializing in the acquisition, modernization, and optimization of residential and commercial buildings on the North Shore of Montreal.

We are looking for an organized, proactive, and solution-oriented person to directly support the management, real estate manager, and contribute to the smooth daily operations.

This position is ideal for someone who enjoys both administrative and accounting tasks, has a good sense of organization, and wants to play a concrete role in a real estate company.

Here, you are not just providing administrative support: you become an important pillar in the structure, follow-ups, accounting, and smooth operations.

Why join our team

• Concrete role with direct impact
• Dynamic and structured environment
• Close collaboration with management and the real estate manager
• Varied tasks (administration, accounting, coordination)
• Growing company with opportunities for advancement

Your role

• You will be responsible for ensuring the smoothness of administrative operations, the quality of follow-ups, the proper organization of files, and the execution of certain accounting tasks.
• You will participate in data entry, account reconciliation, classification of accounting documents, payment follow-ups, and various administrative and financial support tasks.
• Objective: Maintain a high level of rigor, structure, and efficiency in all administrative and accounting operations of the company.
• Main Responsibilities

Administration and Accounting

• Enter data (invoices, payments, budgets, and other accounting data)
• Perform credit card reconciliation
• Collaborate with the financial controller on routine tasks
• Write, review, and format various administrative documents
• Keep tenant files up to date (documents, follow-ups, history)
• Perform certain collection follow-ups and update dashboards
• Ensure document management (filing, organization, compliance)
• Perform certain grant applications or administrative follow-ups related to available programs

Leasing and Tenant File Management

• Assist the real estate manager in processing lease applications
• Prepare certain lease-related documents: leases, annexes, correspondence, and forms
• Update tenant information in internal systems
• Perform certain collection follow-ups and update dashboards
• Ensure follow-up of missing or incomplete documents
• Contribute to the proper organization of lease files

Reception

• Handle phone calls and emails
• Receive (Very little) and respond to various tenant requests
• Provide professional and efficient service

Coordination and Logistics

• Perform various office supply orders
• Ensure follow-up of office inventory
• Coordinate certain supplier follow-ups

Desired Profile

• Excellent organization and priority management
• Rigor, autonomy, and sense of responsibility
• Ability to manage multiple files simultaneously
• Good understanding of routine accounting tasks
• Clear and professional communication
• Proactive and solution-oriented attitude
• Comfortable in a dynamic environment

Requirements

• Experience in administration (3 to 5 years)
• Experience in accounting (3 to 5 years)
• Experience in real estate (an asset)
• Excellent French proficiency
• Good proficiency in Office suite
• Functional English

Working Conditions

• In-person position (office in Saint-Jérôme)
• Hours: 37.5 hours / week
• Salary: $25 to $30 / hour, depending on experience

Please apply directly online on Indeed.

Only selected candidates will be contacted.

Compensation: $25.00 to $30.00 per hour

Experience

• Administration: 3 years (Mandatory)
• Location: In-person