Administrative Assistant

Under the hierarchical authority of the General Director, assists her in her administrative functions. She is responsible for the preparation of employee payroll, accounting tasks, and secretarial functions, as well as the organization, execution, and follow-up of clerical activities necessary for the proper functioning of the organization.

• Maintains up-to-date employee working hours and enters information into the payroll processing software. Transmits payroll data to the designated institution for bank deposit.
• Maintains up-to-date employee vacation hours and sick leave bank hours, as well as accumulated hours. Completes and forwards government authorities, in accordance with deadlines, monthly T4, TP4, DAS forms and others as needed or upon request.
• Prepares service contracts for residents, as well as billing and collects amounts due from them. Bills organizations covered by service agreements and other payment sources: insurance, social solidarity, PAE, etc.
• Follows up on accounts payable; receives invoices, verifies them, prepares checks and submits them to the General Director. Prepares reports and periodic balances; cash register count, income statement and other financial statements.
• Assists at finance committee meetings, having previously prepared the financial reports to be presented to the Board of Directors. Preparation of documents and assistance to the director during the visit of external auditors.
• Enters statistical data or other data using appropriate software, compiles, records, maintains, and updates it. Produces analyses, studies, and other reports required in the performance of her duties or upon request from the DG. Assists the DG in the preparation of the annual activity report.
• Responsible for the management of human resources files.
• Ensures compliance with the rules of confidentiality of documents, their conservation, circulation, and destruction.

JOB CONDITIONS

• Permanent part-time position (22.5 hours/week)
• Salary: $21.71 to $28.71 per hour (The salary scale will be increased soon)
• Earliest possible start date

BASIC REQUIREMENTS

• A college diploma in accounting;
• Relevant work experience of 2 to 5 years;
• Proficiency in Office suite (Excel, Word) and accounting software (Dynacom is an asset);
• High proficiency in the French language;

For more information, please contact us by phone at 450-746-2788.

If you wish to apply, please send us your resume by email to mjsomma@maisonlamargelle.com or in person at 1905, route Marie-Victorin in Sorel-Tracy. Autonomy, sense of organization, professional rigor, discretion, and diplomacy.

Compensation: $21.71 to $28.71 per hour

Benefits

• On-site parking
• Casual attire
• Location: On-site