Store Administrator

Join a store owned by pharmacist-owners to help provide health, beauty, and convenience services in your community and place the customer at the center of everything you do.

Why is this role important?

SUMMARY

Manage accounting functions within the store by supporting sales, inventory, payroll, social benefits reports, and other financial requirements to achieve the financial goals of the store(s).

TASKS AND RESPONSIBILITIES:

Vendor Accounts

• Verify delivery notes by comparing them with the authorized invoice and ensure they are in the goods receipt register.
• Process invoices for payment according to the vendor's payment method.
• Identify any discrepancies between the invoice cost and the order quantity and handle discrepancies above the prescribed threshold with the pharmacist owner, store manager, or vendor.
• Review weekly SDM/PHX statements for invoice payments, inter-store transfers, and business expenses.
• Periodically distribute business expenses paid by the store's credit card.
• Process inter-store payments.
• Complete the setup form for all new frequently used vendors for centralized processing.

Customer Accounts

• Interface/enter fees and payments for customer accounts, ensuring that the customer accounts system totals match the validated totals in the cash systems.
• Process and reconcile all adjustments made to the debtor auxiliary ledger.
• Keep up-to-date and review the aged customer accounts report each period and track collection activities.
• Reconcile vendor claims on a periodic basis and submit them to the central office, if needed, each period before the due date.
• Set up customer accounts and billing for inter-store customer accounts.
• Produce and distribute customer account statements on a monthly/periodic basis.
• Update customer profiles for new and existing customers and ensure all customer accounts are associated with the correct account number.
• Reconcile daily cash register sales details. Determine if a cash shortage or surplus occurred and investigate to determine the cause of any shortage or surplus.
• Ensure that daily deposits are correctly recorded in the bank account in a timely manner for cash and TEF.

Expenses

• Verify expense allocation to ensure amounts are posted to the correct accounts.

Payroll

• Review timesheets against payroll display and notify the manager of any discrepancies.
• Ensure payroll is processed on time every two weeks.
• Employee benefits management: enroll eligible employees in the program and ensure employees who have left the company are removed from the program.
• Ensure employee personal data is accurate and report discrepancies to the manager.
• Update the cosmetics commission database for daily cosmetics sales analysis: sales, hours, and commission paid by the cosmetics employee.
• Provide cosmetics commission data to be entered into the WFM system to the store manager.
• Ensure tax forms and government forms are completed and submitted by the required deadlines according to the governments.
• Ensure all other employment programs are registered correctly.
• Complete all required social benefits forms accurately and submit them on time.
• [Quebec] Complete all necessary documents in a timely manner for CNESST to ensure future payments to injured employees or employees on preventive maternity leave.
• Keep up-to-date the PAE registration for eligible employees.

General

• Prepare the end-of-period reconciliation by including the required documents, review it, and transfer it to the pharmacist owner.
• Review the end-of-period cash compensation model and examine discrepancies in detail.
• Complete the annual inventory forms required, which includes the demarcation sheet, and communicate with the central inventory accounting team.
• Comply with all health and safety regulations.
• Comply with internal audit checks.

Financial Process Optimization (FPO) Online Form

• Reconcile the balance sheet and other accounts, process discrepancies, and submit the weekly financial process web forms to the central office before the due dates.

Skills, Knowledge, and Education

This position requires a great deal of initiative and excellent judgment to organize and prioritize tasks, delegate workload, and collaborate with others.

• At least 2 years of experience in accounting or a post-secondary education in accounting.
• Good understanding of related work methods and ability to adapt to various tasks.
• Proficiency in MS spreadsheets and basic skills to prepare documents and produce reports.
• Recognized skills in time management: ability to plan, establish, and assign work priorities to achieve performance goals.
• Adaptability to define and prioritize work based on various exceptions. Ability to work with various personalities with different styles.
• Ability to communicate orally and in writing with the group of actors and people.
• Attention to detail and keen sense of business for checks and detailed balances in place.
• Business sense: knowledge of accounting guidelines, principles, and procedures.

WORK CONDITIONS

• Ability to work variable shifts, which may include evenings and weekends.

PHYSICAL REQUIREMENTS

• Ability to lift up to 20 lb.
• General office tasks.
• HR: Norms related to privacy and confidentiality protection policies

*The statement above states the general details considered necessary to describe the main functions and tasks required for the proper evaluation of this position, and should not be interpreted as a description of all the inherent work requirements of the position.* J2WSA J2WRTL

Why work at a Pharmaprix or community pharmacy?

You will work for a local business owner while benefiting from the support of a strong retail brand. You will benefit from the Employee Purchase Program, flexible and varied schedules, competitive pay, and learning opportunities online through the Academy.

Take charge of your work and find other ways to care for your patients, colleagues, customers, and community members.

Employment Type: Part-time

Role Type

• Regular position

Pharmacist-owners of the Pharmaprix network consider Canadian diversity as an opportunity to better serve their community and strive to reflect this cultural diversity in the products they sell, the people they hire, and the culture of their business. Accommodations are possible upon request for disabled candidates and employees.

Furthermore, we believe that compliance with the law means doing what is right. Compliance with the law is part of our Code of Conduct; it strengthens what our customers and stakeholders expect from us.

Hiring Range / Hiring Salary Range: $18.20 - $24.50 / 18.20$ - 24.50$ (per hour) A candidate's experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position.