Payroll Specialist

Payroll Specialist

Department: Finance and Human Resources

Employment Type: Full-time, Permanent

Location: Montreal (LaSalle) FRENCH VERSION

About Strathmore

For over 56 years, Strathmore Landscaping has been a recognized leader in the landscaping and snow removal sectors across Canada. With a team of over 220 permanent employees and nearly 400 employees nationwide, we provide reliable, customized, and high-quality services to a diverse clientele.

Our success is built on strong relationships with our clients, a collaborative, people-focused culture, and a commitment to operational excellence.

As part of our ongoing growth, we are seeking a Payroll Specialist who is meticulous and organized to support our financial and administrative operations.

The Payroll Specialist and Vendor Accounts Administrator is responsible for the complete processing of payroll as well as the administration of vendor accounts for an organization with seasonal activities, multi-site operations employing approximately 300 employees.

This person plays a crucial role in maintaining the accuracy of financial data, compliance with legislative requirements, and the quality of service provided to employees and vendors. They collaborate closely with the Human Resources, Finance, and Operations teams to ensure the efficiency of administrative and financial processes.

Key Responsibilities

Payroll Administration

• Process the complete payroll cycle for approximately 300 employees across multiple sites.
• Ensure compliance with applicable federal and provincial laws, including Quebec payroll legislation.
• Verify and validate payroll data before processing.
• Perform pre-payroll reconciliations and validate post-payroll reports.
• Prepare payroll-related accounting entries, accruals, and ledger reconciliations.
• Calculate and maintain vacation banks, holidays, and other absences.
• Produce government remittances and payroll-related declarations.
• Participate in end-of-year activities, including the preparation of T4s and Notice of Assessment 1s.
• Respond to employee inquiries regarding payroll and resolve discrepancies promptly and professionally.
• Participate in payroll audits and reviews.
• Maintain legislative awareness and report any relevant regulatory changes.
• Prepare payroll-related reports, analyses, and performance indicators.
• Support the accounting department with any other necessary tasks (e.g., vendor accounts, etc.)

Qualifications

• Bilingual (French and English, spoken and written).
• Minimum of 3 to 5 years of experience in complete payroll processing in a multi-site environment.
• Experience in vendor account management.
• Strong knowledge of Canadian and Quebec payroll legislation.
• Experience with ADP Workforce Now or equivalent payroll system.
• Experience in payroll and vendor accounts accounting (accounting entries, accruals, and reconciliations).
• Experience in preparing T4s and Notice of Assessment 1s.
• Excellent analytical, organizational, and problem-solving skills.
• High discretion, attention to detail, and professionalism.
• Ability to manage multiple priorities in a dynamic environment.
• Excellent communication skills and a collaborative spirit.

Why Join Strathmore?

• Established and growing company for over 56 years.
• Collaborative and respectful work environment.
• Dynamic and engaged team.
• Opportunities for professional development.
• Opportunity to directly contribute to the success of a recognized Canadian company.