Construction Project Administrative Coordinator

Build Your Ideal Career Together!

At Rodrigue Peinture et plancher, we believe it's possible to thrive at work. That's why we strive to place each team member in their X where they can give their best, while being well supported and valued.

Are you an organized, meticulous person recognized for your ability to manage multiple files at once? Do you enjoy being at the heart of the action, facilitating teamwork, and ensuring every document is in the right place at the right time?

We are looking for an administrative coordinator who will actively contribute to the smooth running of our construction projects and administrative activities. As a true reference point for project managers and the administrative team, you will play a crucial role in coordinating files, tracking documentation, and supporting billing.

Good Reasons to Work at Rodrigue Peintre

• A Family and Respectful Atmosphere:
• At Rodrigue Peintre, every employee is recognized and respected. The atmosphere is convivial, human, and there is a real sense of proximity between the teams, management, and colleagues.
• Varied and Valuable Projects:
• Whether it's residential, commercial, or institutional projects, the projects are diverse. This allows you to develop your skills, avoid routine, and see the concrete results of your work.
• A Company That Invests in Its Employees:
• Rodrigue Peintre believes in the potential of each individual and offers additional training throughout the year to encourage professional development and the versatility of the teams.
• The company offers the opportunity to participate in a RÉER.
• Your Role

Under the supervision of the administrative and finance manager, you will ensure the smooth running and compliance of administrative processes related to projects. You will work closely with project managers, accounting, management, and operational teams.

Thanks to your organizational skills, proactivity, and attention to detail, you will directly contribute to the efficiency of the team.

Your Daily Tasks

• Administrative Coordination of Projects
• Prepare project files and track the required administrative documentation for project start-ups.
• Prepare and provide administrative documents at the end of the project and file the documents.
• Collaborate with project managers, the administrative team, and accounting to ensure the integrity and compliance of administrative files.
• Support for Project Billing
• Compile the documents needed to prepare monthly payment requests.
• Verify and ensure the receipt of purchase orders, work orders, and other supporting documents.
• File and archive documents related to billing.
• General Administrative Support
• Answer phone calls and distribute mail.
• Receive and direct visitors when required.
• Place office supply orders.
• Maintain the company's equipment list up to date.
• Participate in document management according to the company's procedures.
• Administratively follow up on files related to the company's vehicles, including mechanical inspections and transponders.
• Participate in the organization and coordination of the company's corporate activities, including the annual BBQ and holiday celebrations.
• Support management and operational teams in various administrative tasks, including those related to human resources management.
• May be called upon to support employees in the use of internal systems.
• The Desired Profile
• DEP, AEC, or DEC in administration, office management, or a related field.
• 3 to 5 years of experience in an administrative position.
• Mandatory experience in the construction industry.
• Knowledge of administrative and contractual documentation for construction projects.
• Proficiency in Microsoft Office 365.
• Experience with Mobile Punch, Cognibox, or similar platforms (an asset).
• Proficiency in both French and English, both spoken and written.

You Stand Out Because...

• Your exceptional organizational and planning skills.
• Your ability to manage multiple files and priorities simultaneously.
• Your meticulousness and attention to detail.
• Your autonomy, resourcefulness, and sense of responsibility.
• Your proactivity and ability to anticipate needs.
• Your communication skills and collaborative approach.
• Your professionalism, discretion, and good judgment.
• Your ability to solve problems effectively.
• Your reliability, punctuality, and respect for commitments and deadlines.

About Rodrigue Peintre

At Rodrigue Peintre, we do more than just complete painting and flooring projects: we preserve a craftsmanship passed down for four generations. Our reputation is built on the quality of our work, our rigor, the fulfillment of our commitments, and the trust-based relationships we build with each of our clients. Day after day, we combine tradition, innovation, and passion to exceed expectations.

How to Apply?

Are you the person we're looking for?

Send us your application today.

https://rodriguepeintre.com/

• We thank all candidates for their interest in our company, but we will only contact the selected candidates.
• Salary: $50,000 to $55,000 per year
• Location: On-site