Patent Paralegal Supervisor

Commercial Unit: ROBIC

Publication Start Date: 16/07/2026

Publication End Date: Employer Brand IPH for Job Postings: ROBIC

Job Request ID: 654

Brand: ROBIC

Work Location: Montreal, Quebec

The Role

Are you a positive change agent and meticulous? Are you recognized for your management skills and mobilizing leadership? Do you want to work in a human and dynamic work environment? This position could be for you!

Founded in 1892, ROBIC is an internationally renowned firm with professionals of diverse backgrounds including lawyers, scientists, and engineers specialized in intellectual property and business law. In 2023, ROBIC joined IPH Limited, an international network of intellectual property firms present in ten jurisdictions and serving clients in over 25 countries.

ROBIC is looking for a dynamic supervisor to mobilize and develop the patent paralegal team. Your primary mission will be to manage a team of six (6) patent paralegals with the support of our team coordinator. In this role, you will ensure that the team achieves the firm's strategic objectives while ensuring the quality of deliverables and client service.

WHY JOIN ROBIC'S TEAM?

• To be part of a human and dynamic team;
• To have a real impact in a constantly evolving firm open to new ideas;
• To have a flexible work schedule that facilitates work-life balance;
• To have the possibility of working remotely up to 3 days a week;
• To have the possibility of having one out of two Fridays off all year round through a time recovery program;
• To have access to various social benefits: collective insurance, employer-sponsored retirement plans, sick days, service recognition programs, peer recognition program, access to vacation days from the start of employment, telemedicine system for you and your family, employee assistance program, Opus discounts, free gym on-site, etc.;
• To work in a newly renovated, bright, and easily accessible workspace by public transportation where coffee is free at all times;
• To collaborate with some of the most respected lawyers, engineers, and scientists in intellectual property in Canada;
• To join an employer that has been named among the "Best Workplaces in Professional Services" nationally and recognized as a "Great Place to Work" for the past three years.

Management Responsibilities (50%)

• In collaboration with the appropriate stakeholders, ensure that team members receive the appropriate training to achieve the best operational standards
• Conduct a constant watch of best practices and ensure that internal processes and procedures are up to market standards
• In collaboration with the operations management, ensure the implementation of relevant KIPs and follow up on them (e.g., occupancy rates tracking, activity tracking, etc.)
• Plan, organize, and lead team meetings in collaboration with the coordinator
• Prepare individual meetings and communicate feedback to team members to develop their skills
• Participate in process improvement initiatives
• Participate in operations management team meetings
• Communicate changes in procedures from different patent offices and participate in the training offered by them
• Answer questions from team members, colleagues, and external stakeholders
• Ensure quality control of the mandates performed and compliance with procedures
• Ensure that the department's global objectives are achieved
• Cover for other supervisors during their vacations and absences

Human Resources Responsibilities (20%)

• Participate, in collaboration with human resources, in the interviews during the recruitment of a paralegal
• Participate in the welcoming and integration of new employees
• Establish performance standards for the team and provide guidance as needed
• Evaluate the skills and performance of team members and ensure they are adequate to achieve the firm's objectives
• Manage problematic situations within the team in collaboration with the human resources team
• Approve vacations, absences, and overtime of team members
• Provide feedback during the annual team meetings
• Motivate team members towards a common goal
• Act as a positive change agent and encourage team members to embrace changes

Paralegal Role (30%)

• Have a deep understanding of internal processes and the role of a patent paralegal
• Update internal procedures, training guides, etc. as needed
• Assume the responsibilities of a patent paralegal to contribute to the team's success

Requirements and Skills

• Legal studies or bachelor's degree in law, or any other relevant training
• A minimum of seven (7) years of experience as a paralegal
• Proficiency in French and English, both oral and written
• Experience in patents, an asset
• Experience in team management (a strong asset)
• Proficiency in Office suite software (Excel, Word, PowerPoint, Outlook)
• Motivational leadership and team spirit
• Judgment and analytical capacity
• Priority management and organizational sense
• Professionalism and discretion

We are looking for a perfect match who will bring their strategic expertise to contribute to the evolution of ROBIC. We offer a competitive salary and a complete range of distinctive social benefits, in a warm and stimulating work environment.

In 2024, 2025, and 2026, ROBIC has been recognized among the "Best Workplaces in Professional Services" in Canada, in addition to being proudly certified "Great Place to Work" for the past three consecutive years thanks to the feedback from our team members. These recognitions illustrate our real commitment to taking care of our team members. At ROBIC, we believe that everyone plays an essential role in maintaining a positive, caring, and inclusive corporate culture. We aim to constantly reinvent ourselves and implement best practices to ensure that our team members are happy, simply.

Our firm is also a proud member of the LLD network ("Legal Leaders for Diversity and Inclusion"). As a member of this network, we confirm our commitment to offering all team members a work environment that values diversity, equity, and inclusion, and in which everyone feels welcome and can thus develop their full potential. We believe in and adhere to the principle of equal employment opportunity. Therefore, we encourage all qualified candidates who represent the diversity of communities to submit their applications.

We warmly invite those who share our passion to join us to contribute to our continued success. Interested candidates are requested to submit their applications promptly. We are already very enthusiastic about the idea of meeting you!