Administrative Support Agent Class I - School Life Support

Establishment Description *Founded in 1928, Collège Brébeuf is a private educational institution accredited. The College employs over 400 people and accommodates approximately 1200 secondary students and nearly 1700 college students. Faithful to its rich humanist tradition, Brébeuf continues its mission of excellence in forming tomorrow's leaders in an exceptional school environment at the foot of Mount Royal, in the heart of Montreal's university district. Since 2021, the Collège Brébeuf has been a carbon-neutral employer and is environmentally responsible and concerned about its quality of life. Our establishment is close to all services and easily accessible by public transportation, active transportation, and car.* *The Collège Jean-de-Brébeuf is seeking a full-time Administrative Support Agent Class I for school life support starting in August 2026 and ending on June 25, 2027 (contract renewable annually).* *The person holding this position provides administrative support and logistical management of activities related to school life and teaching staff. They ensure the rigorous application of administrative procedures and contribute to the smooth daily operation of the establishment.*

Main Responsibilities

Management of absences and delays (students and teachers):

• Administer the absences of teaching staff via Scolago, ensure the allocation of supervisors for class coverage, and transmit the daily assignment report to student support technicians;
• Ensure daily tracking of student absences through parent calls and record authorizations for absences and anticipated early departures in the College's internal software;
• Produce and distribute periodic reports on the accumulation of delays and absences to the Assistant Directors (DA) and student support technicians;
• Enter and track student delays in the College's internal software;
• Prepare and submit the report on teaching staff absences to the Director of Pedagogical Services (DSP).
• School Logistics and Coordination:
• Coordinate the logistics surrounding school photos and organize the process of assigning and distributing lockers;
• Serve as a liaison with the Assistant Director of Information Technologies (DATI) to adjust bell schedules if necessary;
• Prepare, order, and distribute essential administrative and logistical materials, among others, during the school year, open houses, etc.

Desired Profile and Skills

• Excellent organizational and priority management skills;
• Administrative rigor and attention to detail to ensure precise tracking of absences, delays, reports, and administrative data;
• Strong communication and customer service skills with students, parents, teaching staff, and various College services;
• Proficiency in computer tools and ease of learning and using different school and office management software.

Required Qualifications

• High school diploma (DES);
• Excellent French language skills, both oral and written;
• Good proficiency in Microsoft Office suite (Word, Excel, Outlook).

Assets

• Work experience in an educational institution or with an adolescent clientele;
• Knowledge of a school management software or an attendance and punctuality management system (e.g., Scolago or equivalent).
• Working Conditions
• The College offers a comprehensive range of social benefits, including:
• Christmas and New Year's Day closure;
• Complete collective insurance plan (life, health, dental, disability);
• Public sector retirement plan (RREGOP);
• Free access to a fitness room;
• Corporate discounts;
• 50% discount on tuition fees for your children who study at Brébeuf;
• Reasonably priced parking...
• Employment Equality Access Program

The Collège Brébeuf subscribes to the principles of employment equality for women, Indigenous peoples, visible minorities, ethnic minorities, and people with disabilities. We encourage members of these groups to apply. The College also encourages people of all sexual orientations and gender identities to apply.