Office Assistant, Real Estate Services

With offices located in Montreal, Quebec, Sherbrooke, and Trois-Rivières, Lavery is the largest independent law firm in Quebec. Lavery has been named Law Firm of the Year in Quebec multiple times by the Canadian Law Awards and ranks first in the Top 10 Quebec Regional Law Firms list by the magazine Canadian Lawyer.

Our integrated team consists of 200 professionals including lawyers, notaries, trademark agents, and patent agents who work every day to provide a comprehensive range of legal services to organizations doing business in Quebec. We offer our clients personalized and innovative legal solutions in business law, labor and employment law, litigation and dispute resolution, intellectual property, and public and administrative law.

Over a century of legal advice gives our organization a soul that is not found anywhere else. Authenticity and the pursuit of the highest standards of the profession coexist with our values of excellence, collaboration, boldness, and entrepreneurship, which guide our actions every day.

Under the supervision of the Associate Director, Real Estate Services, the Office Assistant, Real Estate Services provides support to the entire team by performing various tasks of assistance and customer service.

Role and Responsibilities

• Supply, Logistics, and Maintenance of Spaces *(Main Focus)*
• Ensure the arrangement, organization, and cleanliness of workspaces and meeting rooms
• Perform hotelling tours (restocking of desks, tracking of forgotten items and left documents)
• Check the proper functioning of equipment and furniture, and make the necessary adjustments
• Maintain the levels of supplies and hygiene products in various service points
• Receive, inspect, and store orders, track inventory, and reorder
• Refill printers and photocopiers with consumables
• Perform internal deliveries and external errands, as needed
• Install equipment, including ergonomic, and keep storage areas in order
• Shred documents and track confidential documents
• Coordinate with the building manager (Ivanhoé Cambridge) and suppliers

Reprography and Mail Services

• Provide operational support to the reprography and mail service
• Perform printing, binding, and scanning tasks
• Participate in the management and distribution of mail

Support for Food Services

• Provide support during events or specific needs (preparation of rooms, maintenance of kitchens, urgent food requests)

Requirements and Skills

• High school diploma required
• Possess a DES or DEP in secretarial studies
• Minimum of 2 years of experience in a similar role
• Computer skills and knowledge of Office suite software
• Bilingualism is an asset
• Excellent customer service skills, attention to detail, and concern for detail
• Ability to work under pressure
• Resourcefulness

Why Join Lavery

• A reputable firm known for its excellence and leadership, both in the legal services sector and in the local and international business community
• Lavery is certified for Parity and was the first law firm to initiate the certification process with the organization La Gouvernance au Féminin. It is also a partner of the Fierté au travail Canada initiative, which aims to promote diversity, inclusion, and equal opportunity in the workplace, and is a member of the Quebec Network for Equity, Diversity, and Inclusion (RQEDI), and a long-time partner with Justice Pro Bono. A firm actively engaged in the community by supporting a large number of organizations, including Centraide, the Fondation Jeunes en tête, the Fondation des jeunes de la DPJ, Juripop, and many others
• A stimulating environment and a decision-making center in Montreal where you will be encouraged to make a difference and have a real impact on the firm's affairs
• To be part of a human, innovative, and ambitious team where you can turn your ideas into concrete actions
• To collaborate with professionals recognized beyond provincial borders
• To enjoy a flexible schedule and a competitive hybrid remote work policy
• For a competitive salary
• To access a range of employee benefits, including group insurance, an employer participation savings plan, telemedicine, an employee assistance program, and participation in sports activities organized by the firm
• To benefit from inspiring partnerships in the legal, business, and communities where we are involved

If you recognize yourself in our values and the job description, please submit your cover letter and resume to recrutement@lavery.ca.

Please note that only candidates whose applications are selected will be contacted.

Lavery is committed to the Access to Employment Equality Act. As part of our Access to Employment Equality program, we invite all qualified individuals to apply and, if applicable, mention their membership in both targeted groups. We encourage applications from women, visible minorities, ethnic minorities, Indigenous community members, and people with disabilities.

Reasonable accommodation measures may be offered to individuals with disabilities upon request.

Employment Type: Full-time, Permanent

Salary: Starting at $1,000 per year

Location: In-person