Archives Clerk

The Richelieu-Saint-Laurent Intermunicipal Police Service is looking for an Archives Clerk to fill a full-time regular position.

Serving a territory of 17 municipalities on the South Shore of Montreal, the Service is the largest Level 2 police service. It ensures the safety of people and property, both for residents of the served territory and for those who transit through it. It also safeguards rights and freedoms and intervenes diligently.

Its mission: to provide quality service in respect.

*Here's what the Service offers:*

• A flexible schedule, Monday to Friday (one Friday off every two weeks);
• An average workweek of 33.75 hours (7.5 hours/day);
• An hourly rate of $35.86/hour (Tier 1) according to the collective agreement;
• A defined benefit pension plan;
• A collective insurance program;
• A vacation bank of 120 hours after one year of service;
• A minimum of 13 paid holidays, including office closure from December 24 to January 2;
• Annual leave banks totaling 82.5 hours;
• The workplace is at the police service, located at 1578, chemin du Fer-à-Cheval in Sainte-Julie.

The incumbent performs various administrative tasks related to document management, conservation, and archiving of the Service's documents. They also contribute to the processing of access to information requests, personal information protection, and provide administrative support and customer service.

1) Participates in updating the document classification management system; 2) Conducts document searches and tracks document circulation; 3) Ensures document classification, indexing, and organization according to the existing document management system; 4) Plans and follows up on the approved retention schedule, as per the Archives Act, and makes necessary reminders to services for document transmission to archives and keeping it up to date; 5) Conducts document transfer, purging, destruction, and reproduction according to established guidelines; 6) Conducts searches in authorized police databases according to established procedures; 7) Assists the secretary and immediate supervisor in tasks related to access to information and personal information protection; 8) Compiles various data, prepares lists, tables, and statistics; 9) Participates in digitization and document management optimization projects; 10) Ensures compliance with policies, procedures, and legal requirements related to document management and personal information protection; 11) Replaces at the reception desk when required and answers customer information requests; 12) Performs various clerical tasks.

*Required Qualifications:*

• High school diploma (DES);
• Minimum of two (2) years of relevant experience in administrative support, office work, or document management;
• Experience in a municipal or police environment (asset);
• Up-to-date training on the use of police information systems (CRPQ and MIP) (asset);
• Knowledge of laws and regulations on access to information and personal information protection (asset);
• Good proficiency in Word, Excel, Outlook, and Internet;
• Excellent knowledge of spoken and written French;
• Ability to communicate with the public.
• Salary: Starting at $35.86 per hour

Benefits

• Dental Insurance
• Disability Insurance
• Vision Insurance
• Paid Vacation
• Employee Assistance Program
• Pension Plan
• On-site Parking
• Prescreening Questions:
• What is your level of proficiency with MS Office suite software (Word, Excel, and Outlook)?

Experience

• Administrative support: 2 years (Mandatory)
• Location: On-site