Accounting Clerk - Billing and Administrative Support

ABOUT RAND ACCESSORIES

A family-owned company for five generations, the Rand Group is a leading player in the fashion jewelry and accessories industry, with a presence in more than 15,000 points of sale worldwide.

Headquartered in Paris, with offices in Montreal, Milan, Madrid, Amsterdam, and other major cities, we design customized collections for leading retailers.

Committed to a responsible approach, we create fashionable products that combine quality and innovation, always with customer satisfaction at the heart of everything we do.

More than 1,000 passionate employees in the group and 50 in Canada contribute every day to the success of the Rand Family, driven by an unwavering team spirit.

Join us in a respectful, family-oriented, and supportive environment where everyone can thrive and find their place.

Under the supervision of the Senior Accountant, the Accounting Clerk – Billing and Administrative Support is primarily responsible for preparing, reviewing, and issuing customer invoices. The incumbent also assists with accounts receivable, accounts payable, and various administrative duties within the Accounting Department.

This position requires strong attention to detail, excellent organizational skills, and a commitment to maintaining accurate financial records.

Main Duties and Responsibilities

Billing and Accounts Receivable

• Prepare, review, and generate customer invoices based on sales data, purchase orders, delivery reports, and commercial agreements;
• Ensure that prices, quantities, commissions, discounts, fees, and payment terms are applied correctly;
• Verify the proper application of Canadian federal and provincial sales taxes, including GST, QST, and HST;
• Send invoices to customers within the required deadlines and in accordance with their specific procedures;
• Upload invoices to customer portals when required;
• Issue credit notes and billing adjustments after obtaining the necessary approvals;
• Follow up on rejected, disputed, or incorrect invoices;
• Maintain accurate customer records, including billing addresses, payment terms, and specific invoicing requirements;
• Respond to customer inquiries regarding invoices and provide the necessary supporting documentation;
• Work closely with the Sales, Logistics, and Customer Service teams to resolve billing discrepancies;
• Assist with the follow-up of outstanding customer accounts and overdue payments;
• Participate in accounts receivable reconciliations and investigate discrepancies.

General Accounting and Administrative Support

• Enter and verify transactions in the accounting system;
• Assist with processing and reviewing supplier invoices;
• Record customer payments and assist with their application to the appropriate accounts;
• Prepare account reconciliations and follow up on discrepancies;
• File and archive invoices, purchase orders, proof of delivery, and other accounting documents;
• Participate in month-end and year-end closing procedures;
• Prepare reports and tracking files using Excel;
• Provide documentation required for internal and external audits;
• Comply with company policies, accounting procedures, and internal controls;
• Perform any other tasks as required to support the Accounting Department.

Education and Experience

• Professional studies diploma, college diploma, or equivalent in accounting, administration, or a related field;
• One to three years of experience in a similar role, preferably in billing or accounts receivable;
• Good understanding of the accounting cycle and basic accounting principles;
• Knowledge of Canadian sales taxes, including GST, QST, and HST;
• Experience in retail, wholesale, distribution, or concession sales is an asset.

Technical Skills

• Proficient in Microsoft Excel and Microsoft Office suite;
• Experience with accounting software or ERP systems and QuickBooks;
• Knowledge of SAP is an asset;
• Ability to process a high volume of transactions with accuracy;
• Comfortable with data entry, validation, and analysis;
• Knowledge of customer billing portals and EDI processes is an asset.

Desired Skills

• Strong attention to detail and commitment to accuracy;
• Excellent organizational skills and ability to manage priorities;
• Self-motivation, reliability, and adherence to deadlines;
• Strong analytical skills and ability to resolve discrepancies;
• Ability to work effectively in a dynamic environment;
• Team player with excellent communication skills;
• Discretion in handling confidential information;
• Customer service orientation, both internally and externally.

Language Requirements

• Proficient in French, both spoken and written;
• Good knowledge of English to communicate with customers, suppliers, and partners located in other parts of Canada and the United States.
• Working Conditions and Benefits
• *
• Year-round work schedule: Monday to Thursday, 9:00
• AM to 5:00 PM, and Friday, 9:00

AM to 3:00 PM.

• Hybrid work model: Three days in the office and two days remote during the winter; one day remote during the summer.
• Office easily accessible by public transportation; on-site parking included.
• Stimulating work environment.
• Annual performance evaluation.
• Access to fitness facilities located in the building.
• Partial employer-paid group insurance plan.

Rand Accessories Inc. values diversity and inclusion. All qualified candidates will be considered in accordance with applicable employment laws.