ACCOUNTING CLERK, PAYABLES

Come work as part of a team.

Choosing BDC as an employer means evolving in a healthy, inclusive work environment rich in skills and offering the best conditions to gather unique teams where the power to act is real. It also means being at the heart of ambitious economic and financial projects to see further and do things differently, to fuel the success of Canadian businesses.

Choosing BDC as an employer also means

• Flexible and competitive social benefits, including an employee savings plan where BDC pays you back for your voluntary contributions, a defined benefit pension plan, a wellness spending account and a $750 health and wellness spending account, among others
• In addition to paid vacation each year, five personal days, sick days as needed, and our offices are closed from December 25th to January 1st
• A hybrid work model that allows you to truly balance work and personal life
• Learning, training and development opportunities, and much more...
• Discover how BDC does it by consulting our company culture guide
• JOB OVERVIEW

The Accounting Clerk, Payables is responsible for reviewing, processing, validating and monitoring all types of invoices received, ensuring they comply with BDC's established policies and procedures and meet BDC's invoicing requirements. They act as a resource person for complex payables cases by providing advice, resolving issues and escalated discrepancies, supporting process improvements and offering excellent customer service to suppliers, employees and members of the executive team.

THE CHALLENGES YOU WILL FACE

• Review, process, validate and monitor all types of invoices received, ensuring their compliance with BDC's policies, procedures and invoicing requirements.
• Analyze, clarify and resolve complex issues related to invoices, incorrect coding combinations and discrepancies related to purchase orders, in collaboration with Procurement, requesting services, the tax service, institutional accounting and other stakeholders.
• Identify trends, document recurring issues, recommend improvements and contribute to initiatives aimed at increasing the efficiency, quality and control of invoice processing.
• Maintain the accuracy of the vendor database when creating new vendors or modifying existing information, while collaborating with BDC's tax department to validate vendor information and ensure the proper processing of applicable tax requirements for residents and non-residents.
• Create, manage and review bank wire payments directly in BMO's online banking platform, ensuring appropriate controls, data accuracy and timely execution.
• Review and approve employee expense reports, ensuring compliance with BDC's policies and procedures, including the Corporate Travel and Expense Policy, and escalate exceptions as needed.
• Act as a resource person to employees and internal partners regarding the application of the Corporate Travel and Expense Policy and support the resolution of complex or delicate situations.
• Provide advice to employees and internal partners regarding BDC's policies, procedures and tools related to invoice processing and vendor account controls.
• Review and process student loan reimbursements for payment, ensuring the appropriate approval of the delegated authority and resolution of discrepancies before payment.
• Deposit received checks using DepositEdge and maintain supporting documentation and ensure that exact coding instructions are provided to Corporate Accounting. After confirming the deposit, securely destroy physical checks in accordance with the check retention and destruction policy, including maintaining a destruction log, obtaining required reviews and approvals and ensuring adequate separation of duties between deposit and check destruction activities.
• Maintain and improve key process documentation to ensure procedures remain up-to-date, clear and compliant with operational requirements.
• Manage and administer general email boxes by responding to internal and external requests, prioritizing urgent files and ensuring timely follow-up.
• Establish and maintain productive collaborative relationships with various departments by resolving discrepancies, advising partners on payables requirements and offering excellent customer service.
• Exercise rigorous professional judgment, integrity and discretion when reviewing expense reports, invoices, vendor information and any matter related to payments.
• Participate in workshops and operational improvement initiatives with the financial applications team, provide informed feedback and support testing or implementation activities as needed.

WHAT WE ARE LOOKING FOR

• College diploma in administration, accounting or equivalent.
• Five years or more of relevant experience in payables, accounting operations or a financial institution environment.
• Solid knowledge of accounting principles, payables practices, internal controls and expense management processes.
• Knowledge of Concur, PeopleSoft, BMO's online banking platforms and related financial systems, an asset.
• Ability to act as a resource person to colleagues and internal partners by providing clear advice and practical solutions.
• Strong attention to detail, high level of precision and ability to identify risks, inconsistencies and opportunities for improvement.
• Tact, diplomacy, discretion and good judgment in handling sensitive information or escalated situations.
• Excellent communication skills, both oral and written, in both official languages.
• Ability to work under pressure, organize work according to tight deadlines, manage competing priorities and support operational continuity.
• Ability to quickly grasp new concepts and contribute to the implementation of process or system changes.

BDC is proud to be one of Canada's 100 Best Employers and one of Canada's Best Employers for Diversity. We are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel fully welcomed and appreciated at work. If you need accommodations to complete your application, please do not hesitate to contact us at accessibilite@bdc.ca.

Although we appreciate all applications, please note that only selected candidates will be contacted. Please note that the use of the masculine in the job title above is used for referencing purposes only.