Administrative Processes Specialist - Consolidated Purchases and Shortage Management

• Permanent contract
• Full-time
• Between 28.75$ and 53.12$ gross/hour
• At least 2 years of experience
• University first cycle (Bachelor's degree)
• Office staff

Mission

• At Santé Québec, caring for people is at the heart of our commitment.

This is what unites us and drives us.

We bring together the 30 public health and social services establishments in Quebec and rely on the commitment of nearly 325,000 people who, every day, put their expertise to the service of the well-being of the entire population.

We believe that through collaboration, commitment, respect, kindness, and excellence, a more human, stronger, and fairer network is built.

Working at Santé Québec means contributing to a deeply human mission, in a constantly evolving environment, focused on innovation and continuous improvement.

If you share this vision, if you want to contribute to it and make a real difference, your place is here.

Job Title

Person who analyzes needs, develops and provides professional techniques related to administrative methods and systems in order to improve the functioning of services.

Responsibilities

The Administrative Processes Specialist - Consolidated Purchases and Shortage Management acts as an expert resource in the strategic management of consolidated purchases, including those carried out through the Government Acquisition Centre (GAC), and in aligning stakeholders in shortage management.

They ensure the consistency and compliance of procurement practices and support the network's establishments for any questions related to consolidated purchases. In this capacity, the person responds to information requests, conducts in-depth analyses, formulates recommendations, and contributes to the optimization of administrative processes and results.

The post holder also plays a central role in the management of shortage risks, ensuring vigilance, analysis of procurement issues, and tracking critical situations, in collaboration with partners such as Health Canada, the Provincial Shortage Management Committee (PSMC), the GAC, suppliers, and establishments.

The responsibilities and activities associated with the position include:

• Acting as the main resource person in the strategic management of consolidated purchases, including those related to the Government Acquisition Centre (GAC);
• Analyzing opportunities for cost optimization, mutualization, and consolidation, as well as cost-saving opportunities related to consolidated purchases;
• Analyzing the complex issues associated with consolidated purchase files (contractual, operational, financial) and formulating recommendations for required adjustments;
• Analyzing and interpreting performance indicators related to consolidated purchases and shortage management (efficiency, compliance, quality, added value);
• Preparing strategic analyses, decision notes, recommendations, and files for the management;
• Responding to information, guidance, and support requests from the network's establishments and partners;
• Monitoring deliverables, schedules, and expected results of purchase consolidation initiatives;
• Acting as the responding resource in shortage management, in collaboration with Health Canada, the PSMC, the GAC, suppliers, and establishments;
• Contributing to the coordination and harmonization of interventions related to shortages and consolidated purchases across the network;
• Participating in the continuous improvement of processes, tools, and practices in strategic procurement, in collaboration with the DGNAC.
• Responsibilities may evolve according to the development and organizational evolution of Santé Québec.
• Working Conditions

Hourly Rate: 28.75$ to 53.12$ depending on experience.

Employment Status: Full-time (35 hours)

Base Location: Montreal or Quebec

Work Location: Possibility of a hybrid mode.

Start Date: As soon as possible.

Union Accreditation: Non-unionized

Profile

• Admission Requirements
• The candidate must hold:
• A bachelor's degree in administrative sciences, human sciences, social sciences, or another appropriate university discipline.

For consideration, any education completed outside of Canada must have been subject to a comparative evaluation (equivalence certificate) issued by the Ministry of Immigration, Francization, and Integration.

It is mandatory to possess Canadian citizenship, permanent resident status, or a work permit issued by the competent federal authority to hold this position.

Selection Criteria

In evaluating applications, the selection committee will consider, among other things, the following criteria:

• Minimum of 3 years of relevant experience as a manager in the public sector and in:
• o A complex environment (ideally hospital, municipal, or parapublic);
• o The analysis of public contracts and requests for proposals;
• o Optimization and operational performance;
• Holding a master's degree in a relevant discipline will be considered an asset;
• Another combination of relevant education and experience may be considered;
• Proficiency in Excel and analytical tools;
• Knowledge of the contractual and normative frameworks governing public organizations (LCOP, public requests for proposals, etc.);
• Strong analytical and data synthesis skills, including financial;
• Knowledge of procurement and contract management software will be considered an asset.
• Application Procedures

Please submit your application before August 11, 2026, at 12:00 PM (ET).

For the verification of your eligibility, it is important to specify each of your relevant work experiences in the Curriculum Vitae section of your personal file.

Only complete applications received before the deadline will be considered. Once you have submitted your application, the information contained in your file will be reviewed and cannot be modified.

Additional Information

For information regarding this position, please contact the recruitment team via the following email address: recrutement@sante.quebec.

If you are unable to submit your application or are experiencing difficulties with this website, please contact us via email, including the reference number of the posting 26-NS-156 in the subject line.

Santé Québec encourages diversity and equality in employment by inviting women, visible and ethnic minorities, people with disabilities, anglophones, and Indigenous people to apply.

Notice to Applicants

Information and documents related to applicants and the committee's work are confidential. Therefore, the person must commit to preserving the confidentiality of their application and any decision made regarding it.

Useful Links

For more information, you can consult the Law to make the health and social services system more effective and the Santé Québec website https://sante.quebec/