Bilingual Legal Assistant (Corporate Law Services)

Description of the Position

McCarthy Tétrault is a Canadian law firm offering a comprehensive range of legal and business solutions to its clients across Canada and around the world. With offices in Toronto, Montreal, Quebec City, Calgary, and Vancouver, we provide exciting and rewarding career opportunities throughout the country. Recognized as one of Canada's Top 100 Employers for eleven consecutive years and as one of Canada's Best Employers for Diversity for fourteen consecutive years, our culture is guided by The McCarthy Way — our common approach in our relationships with our clients and among colleagues.

The McCarthy Way is based on four fundamental pillars: Excellence, by attracting and developing the best talent committed to respecting our commitment to our clients; Collaboration, through smooth and integrated teamwork; Inclusion, by removing obstacles to belonging and success; Innovation, by offering maximum value through the adoption of cutting-edge technologies and approaches. Together, these principles define our way of working, leading, and evolving — every day.

The employee who will hold this position will need to interact with clients and third parties who only understand and communicate in English. This position also requires the candidate to be able to interact fluently with colleagues in our offices across Canada, where English is the predominant language. As we estimate that more than 60% of the work required for this position must be done in English, the language requirements for this position are a high level of writing and reading comprehension as well as a beginner level of oral communication.

We are recruiting a Legal Assistant – Corporate Law Services to join our team at our Montreal office. The selected candidate must have a minimum of three (3) years of experience in corporate law and will be responsible for preparing and drafting corporate documents (including annual maintenance... registrations, cancellations, and corporate amendments), managing meeting minutes and company databases, coordinating meetings and administrative resources, daily support to paraprofessionals and assistants, and ensuring the quality, accuracy, and timeliness of all files. Employees of McCarthy Tétrault benefit from a hybrid work environment. As a Legal Assistant (Corporate Law Services), your tasks will include:

• Prepare and draft documents, when required, for annual maintenance... registrations and cancellations and amendments to documents relating to name changes, changes in the number of directors, and changes of address.
• Manage the mail of the paraprofessionals' team and provide daily support to the corporate law paraprofessionals
• Upload documents into closing files and handle correspondence preparation.
• Maintain the library of share certificates and company databases (ALF and EnAct).
• Ensure the filing of documents in meeting minutes as well as in the firm's document management system.
• Provide constant support when assistants are absent; provide support to assistants who may have to manage multiple tasks and/or tight deadlines; and work proactively as a positive and productive member of the team.
• Coordinate and distribute tasks to be performed to various resource groups such as document specialists, administrative clerks, billing analysts, etc., as applicable, while ensuring that tasks are completed in a timely manner.
• Coordinate meetings, including room reservations, meal planning, and audiovisual equipment.
• Maintain and update professional knowledge and technical skills by identifying and participating in training opportunities.
• Ensure the quality and accuracy of all work, and ensure that all work is completed in a reasonable timeframe.
• The ideal candidate will be distinguished by the following profile:
• Diploma in legal assisting or equivalent.
• At least three years of experience as a legal assistant.
• Bilingualism (French and English, oral and written).
• In-depth knowledge of legal terminology and judicial rules and procedures.
• Strong attention to detail and superior skills in word processing, spelling, proofreading, and editing.
• Ability to complete tasks quickly and accurately.
• Excellent time management skills to meet tight deadlines; organizational and versatile skills; ability to work under pressure.
• Ability to track files while respecting the schedule, and this with minimal supervision.
• Highest level of discretion possible and respect for confidentiality.
• Great flexibility to perform overtime when necessary.

Mccarthy tétrault offers its team members

• Exceptional health benefits from day one, including collective health insurance coverage paid by the firm, a wellness program, and a technology expense allowance.
• Competitive compensation, overtime pay, and generous leave, including a day off for volunteer activities and a day off for your birthday.
• Opportunities for growth and professional development at all levels, according to a culture that fully encourages and values feedback based on dialogue.
• The opportunity to frequently engage in the community and a commitment to equity, diversity, and inclusion.
• A culture focused on collaboration and cohesion where lawyers and business teams work together towards a common goal.

Why join mccarthy tétrault – key benefits

As a member of the McCarthy Tétrault team, you will have access to a comprehensive competitive compensation program designed to support your professional and personal well-being:

• Exceptional health benefits from day one, including firm-paid insurance premiums as well as wellness, technology, and ergonomic reimbursements.
• Full wellness support, including access to Dialogue for confidential mental health support, virtual healthcare services, and proactive wellness resources.
• Competitive compensation, overtime pay, and a generous leave program, including a day off for volunteering and a day off for your birthday.
• A commitment to learning and development, with continuous opportunities for professional development for people at all levels.
• Strong community engagement and a sustained commitment to equity, diversity, and inclusion.
• A collaborative and supportive culture that values contribution, accountability, and collective success within legal and administrative teams.
• How to Apply:

We encourage external candidates to apply online and internal candidates to apply directly via our internal career portal on Espresso. We look forward to receiving your application.

*We thank all candidates for their interest in McCarthy Tétrault; however, only selected candidates will be contacted. We regret that we cannot respond individually to all candidates. McCarthy Tétrault subscribes to the principle of equal access to employment and promotes an inclusive, equitable, and accessible workplace. We encourage you to communicate with us if you need an accommodation within the recruitment process.