Administrative Assistant

MB7 Auto Parts Inc., a well-established company in the automotive parts industry for over 50 years, is looking for an Administrative Assistant to play a crucial role within the organization.

We are seeking a person who is independent, resourceful, analytical, and organized, capable of supporting the administration on a daily basis, assisting the office clerk, contributing to financial tracking, and actively participating in improving our processes.

This is more than just an administrative position; it's a key role for someone who enjoys taking charge, solving problems, structuring work, and advancing files.

The person in this role will act as a resource for the management, the Procurement Director, the Sales Department, and the Administration. They will play an important role in supporting administrative and operational activities, continuing daily work, and improving certain internal processes. They will also be responsible for supporting the office clerk in their duties, replacing them during absences or vacations, and participating in the entry and administrative follow-up of orders.

Main Responsibilities

Administration and Finance

• Perform routine administrative and financial operations
• Use and maintain data in QuickBooks Online
• Participate in billing, payroll preparation, and administrative follow-ups
• Perform certain reconciliations, data entries, and accounting verifications
• Track accounts payable and accounts receivable

Customer Accounts and Collection

• Perform payment follow-ups
• Collect payments from customers
• Maintain up-to-date customer files
• Participate in improving receivables-related processes

Customer File Management

• Create, modify, and update customer accounts
• Ensure the quality, accuracy, and compliance of information
• Perform administrative follow-ups related to customer files

Administrative and Operational Support

• Support the office clerk in their duties
• Be able to perform all their tasks during absences or vacations
• Enter orders and perform certain administrative follow-ups
• Collaborate with the Procurement Director to support daily operations
• Act as a resource person for various company stakeholders
• Perform various ad-hoc tasks as needed

Control, Analysis, and Continuous Improvement

• Verify certain data, including sales prices, margins, and various administrative elements
• Identify errors, anomalies, discrepancies, or inconsistencies
• Analyze issues and propose concrete solutions
• Participate in improving internal procedures and work methods
• Contribute to making operations simpler, more efficient, and better structured

Digital Archives and Technological Tools

• Organize and maintain the company's digital archives
• Ensure logical, structured, and efficient filing
• Use modern technological tools to improve work methods
• Be comfortable with artificial intelligence tools and other productivity aids

Marketing and Digital Presence

• Participate in website management
• Perform certain updates on Facebook, Instagram, and Google
• Contribute to various communication and visibility projects

Claims and Administrative Follow-ups

• Perform various monthly claims
• Ensure administrative follow-ups related to supplier programs
• Participate in various special projects as needed
• Desired Profile

We are looking for someone who not only executes tasks but also observes, understands, analyzes, and proposes improvements.

The ideal candidate is distinguished by their great autonomy, resourcefulness, sense of organization, rigor, and problem-solving ability. They enjoy taking charge, managing multiple files, and contributing concretely to the company's efficiency.

Requirements

• Excellent mastery of QuickBooks Online is mandatory
• Very good computer skills
• Relevant experience in administration, accounting, or management
• Excellent French spoken and written
• Diploma in a field related to the position (administration or accounting)

Desired Qualities

• Great autonomy
• Excellent organization
• Resourcefulness and good judgment
• Analytical mindset
• Ability to identify problems and propose effective solutions
• Ability to manage multiple files simultaneously
• Initiative and sense of responsibility
• Rigor and attention to detail
• Positive attitude and solution-oriented
• Willingness to improve processes and work methods

What We Offer

• Competitive salary based on experience
• Group insurance
• Employer pays 50% of the group insurance premium
• 100% employer coverage for dental benefits
• Employee discounts on automotive parts
• Paid vacation
• Flexible schedule for work-life balance
• Dynamic and respectful work environment
• Accessible management team
• Advancement opportunities
• Stable and growing company for over 50 years
• How to Apply

If you enjoy challenges, responsibilities, and roles where you can make a concrete impact, we would like to meet you.

Salary: Starting at $25.00 per hour

Benefits

• Dental Insurance
• Disability Insurance
• Supplementary Health Insurance
• Life Insurance
• Paid Vacation
• Flexible Start and End Times
• On-site Parking

Education

• DEP/ AEC or Certificate (Mandatory)

Experience

• Accounting: 1 year (Mandatory)
• Office Support: 1 year (Mandatory)
• Location: On-site