Coordinator - SMS

WHY AIR INUIT

Every day, something extraordinary happens in the sky above the Nunavik. At Air Inuit, we don't just fly planes, we connect communities, deliver essential goods, and create a significant impact. We are looking for dedicated individuals ready to propel their careers to new heights. If you are driven by a mission and motivated by challenges, your adventure starts here.

ABOUT US

Since 1978, Air Inuit has been more than an airline, it's a vital link. Born from the vision and resilience of the Inuit of the Nunavik, and proudly owned by Makivvik Corporation, Air Inuit connects communities across the vast and magnificent territory of northern Quebec and beyond. Air Inuit's aircraft have flown some of the most demanding skies in the world, 24 hours a day, 365 days a year.

From the versatile Twin Otter to the powerful Boeing 737-800NG, a fleet of over 35 aircraft not only transports passengers and cargo, but also stories, hopes, and essential services for the people of the Nunavik. Behind every flight is a team of over 1,300 dedicated professionals, all committed to a common mission: to operate with safety, reliability, and heart. Air Inuit is more than a means of transportation, it's a symbol of self-determination, a bridge between tradition and progress, and proof of what is possible when a community takes flight together.

ROLE OVERVIEW

This position provides administrative and coordination support to Air Inuit's Integrated Management System (IMS), Quality Assurance, and Safety Management System (SMS) programs, contributing to the maintenance of the company's operational safety and compliance standards. The incumbent is responsible for organizing and documenting meetings related to safety and operations, preparing agendas and bilingual meeting minutes (French and English), managing SMS reports and databases, tracking employee training and compliance files, producing management reports, and supporting quality assurance initiatives. The ideal candidate is a bilingual individual, organized and detail-oriented, with excellent communication, analytical, and problem-solving skills, capable of managing multiple priorities, maintaining the confidentiality of information, and contributing to the continuous improvement of safety, quality, and operational excellence in a dynamic aviation environment.

DAILY ROLE

• Participation in the company's safety management system.
• Assist the Integrated Management System (IMS) manager and flight quality assurance;
• Prepare the following for the biweekly SMS, operations, and department meetings, and monthly occupational health and safety (OHS) meetings:
• + Invitations
• + Agendas
• + Meeting minutes in English and French;
• Create, update, and track SMS reports in the database;
• Prepare monthly reports on current SMS report files;
• Keep employee files up to date and ensure their IMS training is current;
• Keep various lists and databases up to date;
• All administrative tasks deemed necessary by the direct supervisor.
• Support the team and department as needed for operational needs.

WHAT SETS YOU APART

• Bilingual written and spoken (French/English), Inuktitut (an asset);
• College diploma or equivalent;
• Ability to synthesize and summarize information;
• Ability to deduce, analyze, and solve problems;
• Excellent interpersonal and communication skills;
• Professional, responsible, and reliable attitude and ability to maintain confidentiality;
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Excellent time management and work skills and ability to work autonomously and under pressure;
• Attention to detail;
• Knowledge of data entry in databases (an asset);
• Experience in quality assurance and the aviation field (an asset).

COMPENSATION

• Salary and benefits are determined in accordance with the company's policy.

WORK CONDITIONS

• 37.5 hours per week, Monday to Friday.
• Possibility of telecommuting one day per week after the probationary period.

BENEFITS OFFERED

• Prepare your future with our registered retirement savings plan (RRSP).
• Take care of yourself and your eligible dependents with a comprehensive group insurance plan (life, medical and dental, short and long-term disability) paid by Air Inuit.
• Enjoy 3 weeks of vacation (6%) to recharge.
• Access healthcare professionals quickly and easily through our telemedicine program (for you and your eligible dependents).
• Benefit from confidential support with the Employee and Family Assistance Program (EFAP).
• Enjoy international flight privileges through our agreements with several airlines.
• Plan your retirement with our retirement allocation program.
• Enjoy even more benefits: exclusive corporate discounts, profit-sharing program, and performance-related remuneration programs.
• APPLICATION

Your next opportunity starts here: submit your application online by clicking "Apply".

We thank all candidates for their interest in this position. We are proud of our culture, which encourages diversity, equity, and inclusion. We believe in fair employment practices. Therefore, all qualified candidates are considered for employment. However, only those selected for the recruitment process will be contacted.

Air Inuit is committed to equity in employment and invites women, Indigenous people, people with disabilities, and visible minorities to apply. The masculine is used solely to lighten the text and make it easier to read, without any discrimination.