Administrative Technician - DER (TECH-2026-09)

Description

• 2 positions

Status: One temporary position for one year with the possibility of renewal and one replacement position until August 27, 2027, full-time (35 hours per week).

Salary: from $45,219 to $65,235 (salary as of April 1, 2026).

The incumbent may be authorized to perform their duties in whole or in part remotely, subject to certain conditions (see the "Other Information" section).

Please submit your application via our Careers page: https://www.inesss.qc.ca/a-propos/emplois/postes-disponibles.html

Your application package must include the following documents: your resume and a cover letter.

The National Institute of Excellence in Health and Social Services (INESSS) is committed to promoting clinical excellence and the effective use of resources in the health and social services sector. At the heart of this mission, the Institute evaluates the clinical benefits and costs of technologies, medications, and interventions in health and social services. To this end, it mobilizes published data, data from healthcare and service settings such as clinical-administrative data, as well as the knowledge and experiences of those involved, such as network professionals and managers, as well as patients, users, and caregivers, in a perspective of improving care and services to the population.

Summary of Responsibilities

Under the authority of the management team, the incumbent supports managers in the administrative functioning of the Direction of Evaluation of Medicines and Technologies for Reimbursement (DER). They collaborate closely with managers and assist them in the accomplishment and organization of their daily administrative tasks. They are called upon to perform various technical tasks related to the production of the direction. They oversee the internal and external relations of the direction and ensure the smooth running of current operations. The incumbent reports on the execution of the tasks entrusted to them. They are autonomous in the organization of their work and take the necessary means to adequately meet the expectations of managers. The person will also be called upon to collaborate with other INESSS departments in the realization of common mandates.

Specific Responsibilities:

Administrative Support Volet

• Support the direction team in the realization of their functions (human resources and production).
• Perform various tasks such as letters, reports, tables, presentations, and other documents.
• Collaborate on the realization of special files and perform technical tasks such as data compilations.
• Ensure communication with external stakeholders in the planning of activities.
• Ensure the updating of the employees' schedule, absence calendar.
• Maintain the direction team's agenda and expense accounts.
• Organize the direction team's meetings.
• Coordinate tasks related to the evaluation of medicines, the preparation of work meetings, and forward documentation to participants.
• Collaborate on email follow-up.
• Ensure the updating of lists of committees, collaborators, partners, etc.
• Collaborate on the arrival of new employees of the direction.
• May be involved in budgetary expense tracking.
• Volet Implementation and Development of the Direction's Administration
• Support the direction team in the development and implementation of management tools.
• Collaborate on the implementation of new management procedures and ensure their implementation.
• Identify problematic situations hindering the smooth running of the direction's activities and propose solutions.

Volet Project Follow-up

• Use and develop management tracking tools, in collaboration with the Administrative Services Department, the general secretariat, and communications (Logibec, human resources, financial, IT, and material resources, etc.).
• Process requests for fees from project managers, experts, collaborators, etc.

Volet Secretariat Support

• Act as a resource person for the direction members and respond to requests.
• Initiate new secretariat agents to work.
• Work in collaboration with members of other INESSS departments.

Requirements

• Diploma in office techniques or any other relevant training.
• Minimum of three (3) years of relevant experience as an administrative assistant or administrative assistant in support of management or similar functions. Any other relevant training or experience may be considered.
• Excellent knowledge of French.
• Mastery of the Office suite - advanced TEAMS, Word, PowerPoint, Excel, etc.
• Desired Competency Profile:
• Strong sense of initiative, organizational skills, and ability to manage priorities;
• Dynamism and adaptability;
• Ability to work in a team;
• Ability to create and maintain harmonious interpersonal relationships;
• Good judgment, rigor, and creativity;
• Discretion;
• Personal stress management and ability to work in emergency situations;
• Versatility (proven ability to manage multiple files simultaneously).
• Assets:
• Mastery of spoken and written English.
• Other Information:
• The incumbent may be authorized to work in whole or in part remotely.
• The person must be able to physically present themselves, upon request by the employer, in one of the government offices in Quebec identified by the employer.
• The person authorized to work remotely has the responsibility to take the necessary measures or means so that their working conditions at home allow them to offer satisfactory work performance, notably through an adapted and secure working environment and a sufficiently powerful Internet connection.
• The job offer is conditional on the possibility of setting up conflict of interest and role management modalities that could compromise the candidate's ability to fulfill the responsibilities of the position independently.
• These modalities will be determined at the time of the final selection of the candidate.
• The INESSS offices are located at 2535, Laurier Boulevard, 5th floor in Quebec and at 2021, Union Avenue, 12th floor in Montreal.
• Deadline to apply: July 30, 2026
• Reference: TECH-2026-09

The National Institute of Excellence in Health and Social Services subscribes to the principle of equity in employment and encourages women, Indigenous people, people with disabilities, and members of visible and ethnic minorities to apply. Only those selected for an interview will be contacted. If we communicate with you regarding a job opportunity or for tests, please let us know of your needs for which adaptation measures must be taken so that you can be fairly and equally evaluated. The information received regarding adaptation measures will be treated confidentially.