Administrative Assistant Specialized in AI

We are looking for an organized, meticulous, and passionate Administrative Assistant specializing in Artificial Intelligence (AI) to join our team in Repentigny, Quebec.

In this role, you will be responsible for supporting administrative activities related to AI projects and business operations. With your sense of organization, attention to detail, and mastery of computer tools, you will contribute to the smooth functioning of administrative processes, data management, and task optimization using AI.

This is an excellent opportunity to participate in innovative projects while developing your skills in a dynamic and growing environment.

Responsibilities

Manage and update AI-related databases, ensuring the accuracy and confidentiality of information.

Enter data accurately, as well as classify and organize digital and paper files.

Participate in data collection, processing, and analysis to support AI projects.

Use Microsoft Excel, Word, and other Microsoft Office tools to produce reports, dashboards, and presentations.

Ensure the update of ERP systems or management software used by the company.

Plan meetings, coordinate appointments, and prepare necessary documents for work teams.

Answer phone calls, manage emails, and follow up on administrative communications.

Contribute to the automation of certain administrative tasks using AI tools (ChatGPT, Microsoft Copilot, or similar platforms).

Perform any other related administrative tasks.

Desired Profile

Relevant experience in administrative support or as an administrative assistant.

Good knowledge of databases and information management.

Experience with an ERP system (an asset).

Excellent mastery of Microsoft Excel, Word, Outlook, and Microsoft Office suite.

Strong interest in artificial intelligence and automation tools.

Excellent organizational, priority management, and attention to detail skills.

Speed and accuracy in data entry.

Ability to manage multiple files simultaneously in a dynamic environment.

Excellent communication skills in French, both oral and written. Knowledge of English is an asset.

What We Offer

A modern and stimulating work environment.

The opportunity to work with cutting-edge AI tools.

Training and professional development opportunities.

Full-time or part-time employment according to needs.

Competitive salary according to experience.

Work Location: 243, Brien Blvd, Suite 250, Repentigny, Quebec

Employer: VIP Santé Plus S.E.N.C. or Groupe VIP Vision (depending on the position).

Pay: $16.60-$24.00 per hour

Work Location: Hybrid remote in Repentigny, QC J6A 6M4