Principal Administrative Assistant to the President and Chief Executive Officer

ABOUT US

We are one of the largest pension fund investors in Canada, with a net asset under management of $320.6 billion as of March 31, 2026.

We invest funds for public sector pension plans, the Canadian Armed Forces, the Royal Canadian Mounted Police, and the Canadian Forces Reserve. Investissements PSP's headquarters is located in Ottawa, and its main business office is in Montreal. It also has offices in New York, London, and Hong Kong.

The execution and management of complex, large-scale investments require us to work in the spirit of "One PSP" to seize valuable opportunities in close collaboration with some of the world's largest companies. At Investissements PSP, you will join a motivated and engaged team that is working to grow our organization as never before.

YOUR ROLE

In this role, you will support the Associate Chief of Staff (ACoS) and work closely with the Executive Assistant to the President and Chief Executive Officer and the Chief of Human Resources and Organizational Development to provide support and help them operate efficiently and agilely. The ideal candidate will be proactive and discreet, agile, and possess strong collaboration, organization, and communication skills.

As the Principal Administrative Assistant to the President and Chief Executive Officer, you will:

• Support the ACoS, the Executive Assistant to the President and Chief Executive Officer, and the Chief of Human Resources and Organizational Development to ensure the smooth running of the Chief Executive Officer's daily activities, the President and Chief Executive Officer's Office, and the Human Resources and Organizational Development team
• Support the management of complex calendars, agendas, meetings, appointments, and priorities for the Chief Executive Officer, the President and Chief Executive Officer's Office, and the Human Resources and Organizational Development team
• Provide support for coordinating and triaging calendars for meetings with external partners, internal stakeholders, and senior executives, including logistics and follow-ups
• Support the coordination of travel and itineraries for the Chief Executive Officer, the President and Chief Executive Officer's Office, and the Human Resources and Organizational Development team, in accordance with internal policies
• Perform administrative tasks, including meeting planning, travel coordination, and general support to executives and designated team members
• Maintain contact databases and ensure that information in DealCloud is accurate and up-to-date
• Act as a resource person for internal stakeholders, external partners, and high-level contacts, including answering calls and emails, as needed
• Prepare, process, and validate expense reports, invoices, approvals, compliance-related submissions, and gift declarations in a timely manner
• Develop and maintain an internal network to support the advancement of files, resolve issues effectively, and work autonomously
• Ensure that action or information requests are routed to the appropriate team members and followed up on, as needed
• Support event planning and respond to ad-hoc requests from the team to ensure the smooth operation of operations
• Provide backup support to the Executive Assistant, the President and Chief Executive Officer's Office, and the Human Resources and Organizational Development team during absences

WHAT YOU WILL NEED

• Bachelor's degree, an asset
• A minimum of five (5) years of relevant experience in a similar position, preferably in a financial or professional environment
• Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams [live meetings], OneDrive) and other service-specific systems. Experience with Concur and travel service providers, an asset
• High level of professionalism, diplomacy, and discretion
• Developed collaboration skills and the ability to build trust with internal stakeholders, senior executives, external partners, and administrative colleagues
• Developed communication skills, both oral and written
• Excellent customer service approach and the ability to respond quickly and positively to unexpected requests
• Ability to identify, analyze, and resolve issues, and escalate them appropriately in a solution-oriented approach
• Ability to handle detailed information with great accuracy and attention to detail, using precise approaches and tools to verify deliverables
• Ability to prioritize and manage multiple concurrent tasks
• Experience in proofreading and editing
• Good ability to learn new technologies to become autonomous with the systems used daily to perform assigned tasks
• Bilingual: English and French *(frequent interactions in English with PSP employees based in our Hong Kong, London, and New York offices, and interactions in French with employees in our Montreal and Ottawa offices)*

We offer a customized experience to our employees and a competitive set* of total compensation and benefits, designed to attract and retain diverse talent around the world, reward performance, and support business strategies and priorities. Beyond salary and eligibility for incentive compensation, you have access to:

• Investment in career development
• Comprehensive group insurance plans
• Competitive pension plans
• Unlimited access to virtual healthcare services and wellness programs
• Inclusive paid parental leave policy for all genders: up to 26 weeks for primary caregivers, 5 weeks for partners
• Customized family-building support, from pre-pregnancy to menopause, with financial assistance available
• Vacation days available from day one, with additional days for significant service anniversaries, and summer Friday afternoons off
• Flexible hybrid work model with a mix of in-office and remote days
• *Benefits may vary depending on the type of employee.*

At Investissements PSP, we aim to provide a workplace where everyone feels valued, safe, respected, and able to grow. As part of this leadership commitment, we strongly encourage applications from all qualified candidates and strive to offer an inclusive and accessible hiring experience. If you need an accommodation for any part of the recruitment process, please let us know.