Administrative Assistant

*The Administrative Assistant* provides administrative and operational support to the HR team. This person actively participates in staffing activities, document management, administrative case follow-up, and coordination of various HR processes. They also collaborate with other departments in the organization to support various administrative and HR mandates.

Working Hours

• Day shift, Monday to Friday (flexible schedule);
• 40 hours per week.

Work Location

• Trois-Rivières, Quebec

Responsibilities

• Participate in the complete recruitment process;
• Prepare employment documents and ensure administrative follow-ups;
• Participate in the administrative welcome of new employees;
• Manage and update employee files;
• Prepare various documents, letters, contracts, and HR forms;
• Enter data into computer systems;
• Follow-up on training, probation periods, and other HR deadlines;
• Provide occasional administrative support to other services according to the organization's priorities;
• Follow up on various cases assigned by the HR team;
• Perform all other reasonable and related tasks normally performed by a person in the same position, within the scope of their abilities, skills, and capacity of an *Administrative Assistant.*

Hiring Requirements

• DEP/AEC in office management, administration, secretarial work, or have experience in a similar role;
• Proficiency in various office suite software;
• Proficiency in French (spoken and written);
• Asset - Proficiency in English (spoken and written).

Desired Profile

• Attention to detail;
• Ability to work in a team;
• Dynamic;
• Good interpersonal relations;
• Autonomous;
• Thorough;
• Ability to handle a lot of information;
• Respect for deadlines.

Benefits

• Salary based on experience and skills;
• Group insurance including life, illness, travel, dental, visual, etc.;
• Collective Pension Savings Plan with employer contribution;
• Access to virtual healthcare services – Medical consultations without cost, mental health care, and access to an online pharmacy;
• Employee Assistance Program.