Marketing Administrative Assistant - Montreal

What would you say to joining a company where the human is at the heart of projects?

Our marketing team in Montreal is expanding rapidly and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of over 450 members. We work daily to put our knowledge at the service of real estate and our clients.

For 25 years, MACH has built projects designed to have a significant, durable and meaningful impact on cities and neighborhoods; on the lives of residents, users and visitors.

In Canada, MACH ranks among the most important real estate owners. It is distinguished by a real estate portfolio of over 45 million square feet, including several landmarks of the Quebec urban landscape: the Sun Life Building, the CIBC Tower, the Place Victoria Tower, the Quartier des Lumières site or the Telus Building in Quebec.

JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT!

Based in Montreal and under the supervision of the Vice President of Marketing and Communications, the Marketing Administrative Assistant supports the administrative and operational activities of the department.

He/She coordinates several files, contributes to the optimization of processes and stands out for his/her sense of organization, rigor, discretion and ability to manage multiple priorities. Without being limited to, his/her tasks will include:

• Provide daily administrative support to the vice president and the marketing and communication team, including the management of follow-ups, priorities and routine requests;
• Plan and coordinate meetings, prepare the necessary documents, ensure administrative follow-ups and keep dashboards up to date;
• Take charge of billing, purchase orders, internal approvals and departmental budget tracking;
• Support marketing projects by tracking schedules, suppliers, deliverables and coordination needs;
• Prepare, review and standardize PowerPoint presentations, reports and other corporate documents according to MACH standards, to ensure their quality and consistency;
• Contribute to the continuous improvement of administrative processes by taking advantage of digital tools and artificial intelligence solutions.
• Perform all tasks related to the manager's request

Qualifications

• DEC or relevant training in administration, office work or related field;
• First experience in a marketing team (an asset)
• 2 to 3 years of experience in a similar position;
• Excellent mastery of Microsoft Office, particularly PowerPoint and Excel;
• Familiarity with artificial intelligence tools;
• Excellent mastery of French and English, both spoken and written.
• In addition to joining a dynamic environment, here are the benefits of working at MACH:
• Competitive salary;
• Year-round summer hours;
• Medical, dental and optical insurance;
• REER with employer participation;
• 100% reimbursement of transportation expenses;
• 6 sick/personal days per year;
• Reimbursement of a sports subscription according to the current amount;
• Employee Assistance Program (PAE);
• Training and career development.

At MACH, we believe that the strength of a company lies in the richness of its differences. We value diversity in all its forms — whether cultural, ethnic, gender, age, sexual orientation, abilities, background or perspectives. We are committed to offering an inclusive work environment, where every person can fully contribute to collective success. This commitment is also reflected in our adherence to ESG principles, by integrating sustainable, ethical and responsible practices into all our actions and decisions.

We thank in advance all candidates for their interest in this position, but only those selected for an interview will be contacted.

In the present document, the masculine gender is used without discrimination and solely to lighten the text.

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