Executive Assistant

Bonneville Industries, a 65-year leader in the prefabricated housing industry, is seeking an Executive Assistant for its headquarters in Beloeil. Reporting to the Executive Management, the selected individual will provide high-level administrative and organizational support to the Executive Management and a Co-President, contributing to the efficiency of the management, the fluidity of communications, and the coordination of executive activities.

Our mission: Create, build, and offer unique housing concepts that challenge new trends with cutting-edge construction techniques. We believe in the values of innovation, achievement, positivity, and entrepreneurship, which we believe allow us to go further together!

Your daily impact

• Proactively manage the complex schedules of executives (planning, prioritization, conflict resolution)
• Plan, coordinate, and organize executive meetings, committees, and strategic meetings
• Manage the logistics of meetings (invitations, reservations, required documents)
• Prepare, review, and format executive documents (presentations, minutes, notes, correspondence, etc.)
• Manage phone calls/emails, requests, and follow-ups on behalf of executives, according to established priorities
• Organize travel, corporate events, and external meetings
• Follow up on decisions, actions, and commitments made at executive meetings
• Maintain structured, accessible, and up-to-date files
• Ensure the management, filing, and archiving of confidential documents
• Serve as the administrative point of contact between the management, internal teams, and external partners
• Support the coordination of projects related to management activities
• Contribute to the improvement of work methods and executive administrative processes
• Provide continuous support to maximize the efficiency and availability of executives

Your profile

• Education in administration, office management, or equivalent
• Minimum 5 years of experience in a similar role
• Bilingualism (French/English), both oral and written
• Proficiency in MS Office suite (Excel, Outlook, etc.)

Your skills

• Positive attitude and act as an ambassador of the company
• Sense of organization and initiative
• Strong sense of judgment, discretion, and professionalism
• Rigor, reliability, and autonomy
• Be proactive and seek solutions
• Excellent communication skills, priority management, and adaptability
• Ability to manage multiple files, diverse stakeholders, and a dynamic environment
• Team spirit

Why choose Bonneville?

• Family-owned and Quebec-based company established for nearly 65 years
• Group health insurance
• Collective REER and RPDB
• Social activity and philanthropic mission
• Relaxation room and rooftop terrace
• Fitness room with free group classes!!!
• Free parking available

Working conditions

• Permanent, full-time position
• Monday to Friday, 40 hours per week
• Salary based on experience

*By submitting your application, you acknowledge that you consent to the sharing of confidential data contained in your application within our company. This information will be treated confidentially and used solely for the recruitment process. Bonneville Industries is committed to complying with applicable laws and regulations regarding the protection of personal data, ensuring the confidentiality of the information you have provided. Your trust is important to us, and we take all necessary measures to protect your data throughout the recruitment process.

Benefits

• Paid vacation
• On-site gym
• On-site parking
• Location: On-site