Administrative Assistant, Class 2 - Administration Sector REQ 4531

Mandate

Under the authority of the responsible manager, the person holding the position provides essential administrative support to the team's activities. They perform various administrative tasks according to established procedures and contribute to the smooth functioning of the services by managing documentation, data processing, and administrative communications.

Main Responsibilities

• Handle and track phone calls and emails;
• Manage, file, and update administrative documents and user files;
• Create, modify, and track administrative documents using Word, Excel, and Access software;
• Perform data entry and update tasks in various databases;
• Follow up on files according to established schedules;
• Collaborate closely with administrative technicians, professionals, and program participants;
• Participate in the improvement and application of administrative procedures.

Education

• High school diploma (DES) or recognized equivalency;
• Diploma in secretarial studies (DEP, AEC, or equivalent training).

Desired Skills

• Excellent organizational skills and effective priority management;
• Autonomy, initiative, and good judgment;
• Attention to detail and rigor in task execution;
• Discretion and respect for confidentiality;
• Collaborative spirit and teamwork;
• Adaptability in an evolving environment;
• Excellent written and verbal communication skills.

Technical Requirements

• Very good spoken and written French;
• Good proficiency in Microsoft Office suite, particularly Word and Excel;
• Knowledge of Access software or ability to use it in a data management context.
• (Testing to be conducted for these requirements)