Bilingual Accounting Assistant

Department: Finance and Administration

Reports to: Financial Controller

Location: Quebec, QC

Job Overview

The Bilingual Accounting Assistant (French/English) supports the finance team by ensuring daily accounting operations are accurate and up-to-date. This role plays a key part in managing vendor and customer accounts, supporting payroll processes, and maintaining effective communication with internal teams and external partners.

This position is based in Quebec and requires full-time office presence for the first six months to facilitate integration, training, and team collaboration. After this period, a hybrid work arrangement may be implemented based on company needs and employee performance.

Key Responsibilities

Accounting and Financial Support

• Maintain accurate records for customer and vendor accounts
• Oversee accounts receivable activities, including payment tracking and collection follow-ups
• Participate in regular reviews of delinquent accounts and provide status updates
• Investigate and resolve billing or payment discrepancies
• Record and properly allocate received payments
• Process credit requests according to internal approval procedures

Vendor Accounts

• Verify and reconcile vendor invoices with purchase orders and receiving documents
• Enter vendor invoices into the accounting/ERP system
• Prepare and process vendor payments within required timelines
• Maintain organized and up-to-date vendor account files
• Participate in account reconciliations and end-of-month processes

Payroll and HR Support

• Support the processing of salaried and hourly employee payrolls, ensuring compliance with applicable regulations
• Maintain and update employee records in the Dayforce (time and payroll management) system
• Accurately enter new employee information into payroll systems
• Manage and maintain the confidentiality of HR documents, including employee onboarding files

Customer Service and Administration

• Provide reception and customer service support as needed
• Respond to client and vendor inquiries professionally and promptly
• Maintain organized filing systems and participate in general administrative tasks
• Contribute to special projects and reporting requests as required

Qualifications

• Post-secondary education in accounting, business administration, or a related field
• Minimum of 5 years of experience in a accounting support or administrative role
• Experience in the manufacturing sector is considered an asset

Skills and Abilities

• Strong attention to detail and high level of precision
• Excellent numerical skills and proficiency with financial data
• Excellent organizational skills and ability to manage priorities
• Strong communication skills with a customer service-oriented approach
• Proficiency in Microsoft Office suite (Excel, Word, Outlook)
• Experience with an ERP or accounting software is an asset
• Ability to manage multiple priorities in a dynamic and fast-paced environment
• Positive attitude, adaptability, and willingness to learn
• Full bilingual proficiency in French and English, both orally and in writing