Project Assistant

Missions

Coordinate administrative and operational aspects of multiple construction projects simultaneously, providing direct support to the project manager to ensure the smooth progress of the sites, document compliance, and adherence to schedules.

Responsibilities

• Open job sites and prepare all required documents (CNESST, prevention program, notices, logbook, etc.).
• Manage the receipt, verification, and issuance of technical sheets and workshop drawings.
• Prepare and issue purchase orders, contracts, and other administrative documents related to the projects.
• Update project budgets: approval of invoices, tracking of payment requests, management of purchase orders.
• Conduct site visits to document the progress of work and support the project manager.
• Participate in meetings with professionals (architects, engineers, contractors) and draft minutes as needed.
• Ensure coordination of documentation among all stakeholders.
• Produce the end-of-project manual and complete the administrative closure of projects.

Required Skills and Qualifications

• DEC or DEP in architecture, construction, estimation, project management, or related field.
• Minimum of 2 years of experience in a similar role in construction.
• Knowledge of the administrative functioning of a construction site and the regulatory requirements in Quebec.
• Excellent organization, diligence, and ability to manage multiple files simultaneously.
• Professional communication, sense of service, and ability to work in a team.
• Ability to analyze, prioritize, and resolve operational issues.
• Autonomy, initiative, and attention to detail.