Administrative Assistant

Recognized as a nationally prominent law firm, we support, develop, and influence the communities around us through our work. We help entrepreneurs, companies, and professionals build and energize the Canadian economy.

By joining a career at Miller Thomson, you become a member of a firm that places its members at the heart of its concerns. We give you the opportunity to play a role in the evolution of your career, your community, and your workplace by benefiting from the support and assistance of a national organization. Although teamwork and collaboration are characteristics of our culture, we accept and encourage individuality. You can expect to work in a friendly, safe, and positive environment in which your colleagues will rally to ensure your success.

Find the spark that will propel your career to new heights. Apply today to join a firm that will be devoted to you.

We are looking for an Administrative Assistant for our Montreal office.

In this role, the incumbent will be responsible for providing legal and administrative support to teams of legal assistants, lawyers, and paraprofessionals in various practice areas. The successful candidate must demonstrate initiative, have a positive attitude, strong communication skills, organizational abilities, and wish to work within a culture that prioritizes customer service.

Main Responsibilities

• Review and correct routine correspondence, letters, and other documents/forms related to practice, as instructed.
• Open files and follow firm protocols, including conflict checks.
• Prioritize workload to ensure precise work is completed on time.
• Manage administrative tasks, including timekeeping and billing.
• Work closely with other internal departments/services to meet client needs.
• Organize files, both electronic and paper, as needed.
• Manage the schedules and emails of legal professionals, as needed.
• Other tasks, as needed.

What You Bring to Miller Thomson

• Diploma of Vocational Studies (DVS) in secretarial studies or Diploma of College Studies (DCS) in office administration with a legal profile or any other relevant combination of education/experience will be considered;
• Demonstrates a strong interest in litigation specialization;
• Ability to work in a team and autonomously;
• Strong organizational skills and excellent priority management;
• Dynamism and initiative;
• Attention to detail and meticulousness;
• Occasional availability for overtime.
• What Miller Thomson Offers:

At Miller Thomson, we believe it is important to offer a comprehensive compensation program. That is why we ensure that our salaries and various benefits are competitive, in addition to offering an excellent work-life balance. We offer:

• A comprehensive range of benefits that include health insurance, dental care, vision care, an employee assistance program, life insurance, short and long-term disability insurance, more than three weeks of vacation, and ten days of personal leave;
• A workplace that promotes diversity and inclusion;
• Opportunities for flexible work schedule arrangements;
• A complementary benefit with maternity leave;
• A registered collective pension plan with employer contributions;
• A tax-free individual investment account with low fund management fees and competitive investment options;
• An employee assistance program to support you and your family;
• A spending allowance for wellness activities;
• Opportunities for professional development;
• Celebrations for employee recognition;
• Charitable programs.
• Firm Overview:

Miller Thomson is among the fastest-growing national law firms in Canada, with strategically located offices across the country. While the firm today occupies a unique place in the Canadian legal landscape, it is due to the consistency with which it offers wise, innovative, and competitive advice, its commitment to providing comprehensive services, and its dedication to its lawyers, business professionals, and the communities in which its lawyers practice.

Miller Thomson s.e.n.c.r.l. subscribes to the principle of equal access to employment and has committed to respecting the notions of equity, diversity, inclusion, and accessibility.

We thank all candidates for their interest; however, due to the number of applications, we will not be able to respond individually to inquiries and will only communicate with those selected for an interview. Phone calls are not accepted; agencies are requested to refrain.

Miller Thomson will, upon request, accommodate individuals with disabilities throughout the recruitment, selection, and evaluation process. To have such measures implemented, please contact the Persons and Culture Service and indicate the nature of the necessary accommodations.