Bilingual Accounting Assistant

Bilingual Accounting Assistant

Department: Finance & Administration

Reports To: Financial Controller

Location: Quebec City, QC

Position Overview

The Bilingual Accounting Assistant (English/French) supports the finance team by handling daily accounting operations and ensuring financial records are accurate and up to date. This position plays a key role in managing payables and receivables, supporting payroll processes, and maintaining strong communication with both internal teams and external stakeholders.

This position is based in Quebec City and requires full-time in-office attendance during the first six months to support onboarding, training, and team integration. Following the onboarding period, a hybrid work arrangement may be developed based on business needs and performance.

Key Responsibilities

Accounting & Financial Support

• Maintain accurate customer and supplier account records
• Oversee accounts receivable activities, including payment tracking and collections follow-up
• Participate in regular reviews of outstanding receivables and provide status updates
• Investigate and resolve billing or payment discrepancies
• Accurately record and allocate incoming payments
• Process credit requests in accordance with internal approval procedures

Accounts Payable

• Review and reconcile vendor invoices against purchase and receiving documents
• Input invoices into the accounting/ERP system
• Prepare and process payments to vendors in a timely manner
• Maintain organized and up-to-date accounts payable files
• Assist with account reconciliations and month-end processes

Payroll & HR Support

• Support payroll processing for both hourly and salaried employees, ensuring compliance with applicable regulations
• Maintain and update employee records within the Dayforce (timekeeping/payroll) system
• Accurately enter new employee information into payroll systems
• Manage and maintain confidential HR documentation, including onboarding records

Customer Service & Administration

• Provide support for front desk and customer service functions as needed
• Respond to customer and vendor inquiries in a professional and timely manner
• Maintain organized filing systems and assist with general administrative tasks
• Contribute to special projects and reporting requests as assigned

Qualifications

• Post-secondary education in Accounting, Business Administration, or a related field
• Minimum of 5 years of experience in an accounting or administrative support role

Skills & Competencies

• High level of accuracy and attention to detail
• Strong numerical aptitude and comfort working with financial data
• Excellent organizational and time management skills
• Effective communication skills with a customer-focused approach
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with ERP or accounting systems is an asset
• Ability to manage multiple priorities in a fast-paced environment
• Positive, adaptable attitude with a willingness to learn
• Fully bilingual in French and English (written and verbal)
• Experience in the manufacturing industry is an asset
• Pay: $50,000.00-$59,000.00 per year

Benefits

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Education

• Bachelor's Degree (preferred)

Experience

• Accounting: 2 years (required)
• Financial reporting: 2 years (required)
• ERP systems: 1 year (required)
• Microsoft Suite: 1 year (required)
• Language:
• French (required)
• English (required)
• Work Location: In person