Office Clerk and Receptionist

Stella-Jones is a leader in the manufacturing of essential infrastructure products, supporting public service companies and railway operators, as well as supplying large-scale home improvement stores across North America. Headquartered in Montreal and listed on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities employing over 3,000 people in Canada and the United States. Founded on solid ground and present from coast to coast, the company offers real opportunities for professional success and impact on the community.

We are seeking a dynamic, efficient, and motivated office clerk and receptionist to join our team. Reporting to the finance team, the successful candidate will play a central role in welcoming visitors, managing calls, and ensuring the smooth operation of the office. Specifically, the office clerk and receptionist will be responsible for:

Responsibilities

• Reception
• Preparing various shipments (letters, packages, etc.) with different services (Canada Post, Purolator, FedEx, etc.);
• Being responsible for the postal reception of different services (Canada Post, Purolator, FedEx, etc.);
• Welcoming clients and visitors and guiding them on what to do for their meeting (signing in the guest book, directing them to the right person, offering refreshments, etc.);
• Printing the visitor attendance sheet;
• Answering information requests received by phone and email, forwarding phone calls and messages to the relevant parties;
• Updating the phone directory (adding or removing);
• Sending various general communication emails to the office (birthdays, years of service, etc.);
• Saving a copy and forwarding received faxes to the relevant parties;
• Assisting in the distribution of information to administrative staff;
• Preparing the conference room before and after meetings, when requested;
• Answering requests from managers in the office.
• Office Tasks
• Entering supplier invoices into the computer system;
• Verifying and tracking shipments' invoices;
• Requesting Certificates and Certifications from suppliers and updating the Certificates contact list;
• Verifying company registrations with the GST and QST on request;
• Printing all daily invoices received by email and distributing them to the relevant parties;
• Any other tasks deemed relevant to the position.

Qualifications

• Completed DEP in secretarial work or any other relevant field;
• Completed high school diploma;
• 1 to 3 years of experience in a related field, preferably in a manufacturing environment;
• Advanced knowledge of the Office suite;
• Bilingual proficiency in spoken and written French and English to effectively communicate with our bilingual clients and visitors;
• Customer service-oriented;
• Dynamic, self-motivated, and autonomous;
• Capable of handling multiple files simultaneously.

The masculine is simply used to lighten the text. Thank you for your interest in our company, and we invite you to visit our website: www.stella-jonessteelstructures.com for a better view of our achievements!

As an employee of Stella-Jones, you will have access to excellent benefits and incentives, including:

• Medical and dental insurance
• Life and accidental death and dismemberment insurance (AD&D)
• Short-term and long-term disability insurance
• Competitive remuneration
• Annual bonus program
• Retirement plan (REER) with a generous company contribution (150% of the 4% employee contribution)
• Company stock purchase program with a 25% contribution from Stella-Jones
• Career advancement opportunities

Stella-Jones is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, or any other protected characteristic as defined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruitment, promotion, termination, layoff, recall, leave, compensation, benefits, training, and learning. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs.

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