Coordinator, Facilities Management

Who can apply?: Public and CDC employees

Salary range: $80,886 - $105,152

Work schedule: Permanent

Work modality: Hybrid (3 days/week)

Contract duration: Security level: Reliability

Language requirements: Preference will be given to bilingual candidates

Closing date: 04/08/2026

Country: Canada

The Facilities Management Coordinator provides operational and maintenance services for client-partner facilities. The incumbent manages and administers contracts related to facilities management, maintenance, and small-scale construction contracts. They coordinate the activities of contractors, client-partners, and third parties, and organize meetings regarding contract services. The incumbent may be called upon to prepare or review maintenance management plans, conduct building systems inventories, and examine data and reports within the computerized maintenance management system.

KEY AND PERIODIC ACTIVITIES

Here is a representative, but not exhaustive, list of tasks and responsibilities related to the position:

Main tasks

• Manage and administer contracts to ensure compliance with contractual requirements (e.g., ensure activities meet contractual requirements, conduct safety inspections, and manage service providers, including consultants and contractors, to ensure they meet client-partner requirements and contractual obligations).
• Provide support for maintenance programs to ensure buildings and building systems remain energy-efficient (e.g., determine maintenance and repair needs, examine data and reports within the computerized maintenance management system, prepare estimates and technical reports).
• Provide support for the operation and maintenance of facilities (e.g., coordinate services related to electricity, heating, ventilation, and air conditioning, plumbing, building automation systems, fire detection and suppression, electronic security, communication systems, and roads and grounds).
• Conduct regular facility inspections to ensure compliance, efficiency, and safety, and to ensure client-partner satisfaction and asset integrity.
• Keep records, calendars, and documents up to date, and prepare standard reports.
• Coordinate the involvement of third parties in contracts (e.g., Technical Standards and Safety Commission, site environmental assessment, soil analysis contractors, consultants).
• Prepare building asset inventories.
• Review maintenance management plans to ensure they comply with applicable legislative, industry, and client-partner standards, as well as codes and regulations.
• Conduct regular energy consumption checks on facilities to ensure energy efficiency, and formulate recommendations based on results.
• Establish and maintain effective relationships within CDC, with the industry, client-partners, and stakeholders.
• Ensure compliance with quality standards, in accordance with the Company's and client-partner expectations.

Other

• Support and direct business development activities.
• Manage risks.
• Perform other tasks as requested.

General and specific knowledge

• Best practices, methods, trends, and legislation in real estate and construction contract management.
• Principles of project and risk management.
• ... and experience**
• Minimum requirement: A college diploma in facilities management or a related field, and four years of relevant experience, or equivalent.
• Asset: A certification in engineering technology or facilities management or real estate management (e.g., a civil engineering technician title or construction engineering technician title, and a real estate manager or facilities manager administrator title).

Abilities

• Use appropriate software and operating systems.
• Implement risk and project management techniques.
• Demonstrate strong organizational, coordination, and tracking skills for multiple simultaneous activities.

IMPROVEMENT AND LEADERSHIP

• Provide functional advice and guidance to employees and client-partners.

WORK CONDITIONS

• Typical office environment; frequent travel.
• The incumbent may be called upon to work on construction sites, in which case they may occasionally be required to wear basic safety equipment.

Benefits

Working with us offers excellent growth and advancement opportunities and one of the best employee benefit packages on the market, equivalent to 25% to 30% of your salary.

Your benefit package includes the following: Health and Well-being

• Annual sick days, employer-paid health and dental insurance
• A $400 well-being allowance to help cover expenses such as a gym membership
• $2,500 for mental health services in addition to the standard $2,500 for paramedical care
• TELUS virtual health care and a $750 health care expense account to cover certain medical expenses not covered by provincial plans
• Personal and Family Life
• Life insurance, accidental death insurance, and short-term disability insurance
• Enhanced Employee and Family Assistance Program (Équilibre)
• A 93% parental leave benefit up to 37 weeks, in addition to the standard parental leave benefit
• Flexible work location options, including a $400 two-year telework support allowance
• Leave and Retirement
• Public sector pension plan
• Comprehensive annual leave and other paid leave programs and enhanced travel insurance protection

To start a career at Construction Defence Canada (CDC), you must be a Canadian citizen or a permanent resident of Canada. As an employment condition at CDC, you must hold at least a reliability rating. Some roles may require you to hold a Secret security clearance.

*CDC is responsible for the personnel security clearance process.* Generally, to be eligible for a "reliability" rating, you must be able to provide verifiable general information for the past five years, and to be eligible for a "secret" security rating, you must be able to provide verifiable general information for the past ten years. This process typically includes reference checks as well as criminal record, competency, and financial solvency checks (as needed), and may require fingerprinting. For more information on obtaining a security rating, please consult the Security Screening Standard.

It is essential to possess the appropriate security rating to obtain employment at CDC. Furthermore, it is the responsibility of the candidate or employee to ensure that they can obtain and maintain the required level of security clearance to start or continue their employment at CDC. Failure to obtain or maintain the required level of security clearance will result in no job offer, a conditional offer being declared null and void, or employment being terminated due to a justified reason. For all candidates and employees, the security rating process is conducted using a rigorous method that includes inquiries, verifications, and evaluations regarding the following, without limitation:

• criminal record
• references
• previous employment
• open sources
• credit/financial situation

The CDC Ethics Code (Code) is an employment condition. This enhances public trust in the integrity of CDC employees and provides