Project Administrative Assistant

Description

Ready to build your career? We want to meet you!

In this role as a Project Administrative Assistant working within the Operations team at Pomerleau's Civil & Infrastructure division, you will play a key role in supporting project teams with their essential administrative tasks. Working on large-scale construction projects ranging from $1.5 million to over $1 billion, you will contribute to updating project documentation, meeting schedules, and coordinating project resources.

What You Will Do

• You will proactively communicate with team members, business partners, consultants, and clients, providing high-quality customer service;
• You will use and maintain our internal systems to ensure rigorous and up-to-date classification of project documentation;
• You will contribute to the preparation of administrative documentation and tracking of contractual documents;
• You will ensure the accuracy of information and update and distribute required documents;
• You will administratively track shop drawings, Requests for Information (RFI), purchase orders, change orders, and project close-out documents;
• You will update presentations, reports, and other documents as projects evolve;
• You will handle project billing and track with relevant teams;
• You will process payroll for workers, ensuring accuracy of information, adherence to schedules, and established procedures;
• You will track time sheets, hours worked, and all necessary documentation for payroll processing;
• You will provide administrative support to the project team and contribute to the smooth operation of daily activities.
• This position is for you if you have:
• More than 2 years of administrative experience in a fast-paced environment;
• A college diploma in administration or a combination of relevant education and professional experience;
• Good proficiency with MS Office suite;
• Geographic mobility to work on projects in remote regions, as needed for operational requirements.

Additional Asset

• Prior knowledge of the construction industry.

Benefits

• Collective REER – up to 5% employer contribution
• Hybrid work – flexibility for corporate positions
• Shareownership – become a partner in our success
• Professional development – we help you grow
• Paid transit pass – come to work without cost
• Minimum of 4 weeks of vacation upon arrival

For the fourth consecutive year, Pomerleau has been named one of Canada's 100 Best Employers.

Pomerleau is a leading construction company in Canada, recognized for delivering complex projects across the country. We offer a work environment where respect, support, and development of each individual are at the core of our priorities. Our culture is built on collaboration, trust, and a shared commitment to excellence. If this sounds like the right fit for you, apply for this position or contact one of our recruiters to see how we can support you in the process.