Assistant to the Director

Who are we?

Audensiel Canada (formerly Maltem Canada) is a key player in digital consulting, training, and the Quebec business ecosystem.

Backed by a dynamic international group with over 1400 employees, we benefit from solid stability and a vast network of expertise.

Our values are based on strong principles: collective success, excellence, cultural diversity, and a "Fun & Serious" spirit.

Our teams are composed of engaged experts passionate about their fields and actively involved in social and environmental initiatives that have a positive impact on the local community.

Joining Audensiel Canada means evolving in a human, stimulating, and collaborative environment.

Who are we looking for?

We are looking for an experienced assistant to the director to join our administrative and operational team.

As the true right hand of the management, this person will play a key role in coordinating administrative, accounting, and organizational operations of the company. We are looking for an autonomous, structured, and versatile profile, capable of evolving in a dynamic environment and managing multiple priorities simultaneously.

Each employee has great importance to us. We value people who can combine rigor, organizational skills, leadership, and excellent customer service.

Discover your future responsibilities:

• Establish and coordinate administrative policies and procedures
• Plan, organize, direct, control, and evaluate daily operations
• Verify and validate expense reports
• Receive and record purchase orders
• Check consultants' time sheets
• Perform client billing
• Follow up and remind unpaid invoices
• Record vendor invoices and prepare payments
• Collaborate with the external accounting firm
• Prepare invoices, reports, memorandums, letters, financial reports, and other administrative documents
• Manage contracts and other corporate documents
• Analyze received and sent service notes, memorandums, and reports
• Write presentations and reports and coordinate their preparation, production, and presentation
• Prepare agendas and coordinate the organization of meetings, committees, and board meetings
• Conduct research and compile relevant information for the management
• Meet with individuals or groups of interest to determine issues and recommend action plans
• Provide professional and effective customer service
• Participate in data analysis and report writing
• Participate in the continuous improvement of administrative and operational processes
• Your technical expertise:
• Minimum of 5 years of experience in a similar position
• Excellent mastery of the Microsoft Office suite, particularly Excel:
• Pivot tables
• Multi-criteria formulas
• Management of complex data
• Understanding of simple macros in VBA
• Creation of dashboards
• Essential mastery of the ERP VSActivity:
• Configuration
• Administration
• Operational management of the tool
• Excellent writing skills and mastery of professional French
• Your personality:
• Comfort with numbers and mathematical analysis
• Excellent relational skills
• Great adaptability
• High sense of organization and confidentiality
• Autonomy and proactivity
• Ability to manage multiple files simultaneously
• Creativity and initiative

Do you recognize yourself in this job description?

Then this opportunity is for you.

What we offer you

• Real support in your professional evolution
• Opportunities for training and development
• A human, collaborative, and stimulating work environment
• Company health insurance
• Collective REER (FTQ Solidarity Fund)
• Monthly reimbursement of 50% of the annual OPUS subscription
• Employment type: Full-time, Permanent
• Compensation: $33.33 to $36.00 per hour

Benefits

• Daily Transportation Assistance
• Dental Insurance
• Disability Insurance
• Supplementary Health Insurance
• Life Insurance
• Paid Vacation
• Company Events
• Location: Hybrid remote work in Montreal, QC