PAYROLL MANAGER

Avocats sans frontières Canada (ASF Canada) is seeking an engaged, dynamic, and open-minded individual who wants to contribute to making access to justice a means of change to advance human rights around the world.

Location: City of Quebec (Hybrid)

Start Date: As soon as possible

Duration: Indefinite-term contract

Under the responsibility of the Finance and Administration Department, the Payroll Manager (Internal Accountant and Payroll Manager) oversees accounting operations and is responsible for the production, processing, and control of payroll. They also manage the vendor and client cycles, prepare monthly and annual financial statements, and contribute to financial closings. The position involves an approximate split of 50% in payroll management and 50% in accounting.

Key Responsibilities

• Manages the complete vendor cycle: data entry, analysis, reconciliations, national and international payments, and end-of-month entries;
• Ensures client cycle management: invoice preparation, accounts receivable tracking, donation accounting and collection, monthly reconciliations;
• Participates in monthly closings by preparing necessary entries, analyzing accounts, and performing adjustments;
• Produces end-of-month and end-of-year accounting entries, including adjustments related to projects and payroll;
• Makes required accounting adjustments at year-end to ensure the accuracy of financial information;
• Prepares and processes complete payroll for all employees, including adjustments, deductions, reimbursements, and end-of-year activities;
• Ensures the accuracy of payroll data, accounts the entries, and ensures the consistency of accounts between the payroll system and the financial system;
• Facilitates communication with Human Resources to receive and validate data required for payroll processing;
• Updates and reconciles salary tracking tables and payroll-related accounts, and validates the rate table;
• Produces tax reports (Summary 1, T4A, GST/QST) and ensures compliance with tax obligations;
• Collaborates on project audits and participates in annual financial audits;

*And, in general, performs any other related tasks deemed useful or necessary at the organization's request.*

Qualifications

• College or university degree in a relevant field (accounting, financial management, payroll), or an equivalent combination of education, professional training, and experience;
• 4 to 6 years of relevant professional experience, including practical experience and a good knowledge of payroll processes in Quebec;
• Strong associative motivation, sense of international solidarity, commitment to the values and mission of ASF Canada;
• Strong teamwork skills in a multidisciplinary context, accountability, interpersonal intelligence;
• Excellent organizational skills, attention to detail, diligence, and resourcefulness. Willingness to self-manage work and work according to a flexible schedule – sometimes under pressure;
• Proficiency in office computer tools, particularly accounting software and word processing, email, internet, and databases.
• Eligibility to work in Canada.

Assets

• Experience in project accounting and multi-currency accounting;
• Experience with ADP Workforce Now software;
• Good communication skills in Spanish and/or English.

Working Conditions

• Indefinite-term employment;
• Three or four weeks of annual vacation, depending on experience;
• Holidays offered during the holiday season;
• Ten conciliation days between work and personal life;
• Group insurance, including an employee assistance program and a telemedicine service;
• Hybrid work mode;
• Flexible work schedule from Monday to Friday;
• Short-term remote work abroad permitted.
• Our Organization

ASF Canada is an international non-governmental organization whose mission is to contribute to the implementation of human rights for people in vulnerable situations, by strengthening access to justice and legal representation.

Our actions aim to prevent violations and promote and protect the human rights of rights-holders, including those affected by gender-based violence, child exploitation, marginalized Indigenous communities, and sexual and gender diversity victims of discrimination.

Our Work Culture

Our team consists of people who are committed to the defense and promotion of human rights, without discrimination. Working at ASF Canada means collaborating with a team that believes our actions can bring about concrete changes in the lives of individuals and communities in vulnerable situations.

Our work culture values openness, diversity, respect, collaboration, professionalism, excellence, and conviviality.

Our organizational structure is inspired by innovative, collaborative, and horizontal management practices to enable each individual to deploy their full potential and leverage collective intelligence to advance our projects efficiently.

To express your interest

Please send a letter explaining your motivations for the position and your curriculum vitae to Cyntia Salim Lopez by applying through our website: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=a01cad9e-9fbf-4b08-b123-32736d5c550c&ccId=9200641444899_2&lang=fr_CA&jobId=9201047456363_1&&source=EN

The posting will remain active until the position is filled. Interested candidates are invited to apply as soon as possible.

*We thank all candidates for their interest. However, only those selected for an interview will be contacted.*

Employment Type: Full-time, Permanent

Salary: $60,000 to $70,000 per year

Benefits

• Paid time off
• Flexible start and end times
• Remote work
• Location: Hybrid remote work in the City of Quebec, QC