Administrative Assistant or Administrative Assistant - Energy - Drummondville

Your work environment at EXP

By holding this position, you will be part of our *Energy* sector. This market sector brings its rich experience in all forms of electricity production and transmission, including hydroelectric power plants, renewable energies (wind and solar parks), and large-scale transmission and distribution networks and substations.

You will primarily be called upon to assist the Director and Project Managers in the realization of projects specific to the Energy group.

You will be assigned to our *Drummondville* office.

What your days will look like

• Write correspondence, letters, and emails.
• Assist in the preparation and revision of information notes, reports, presentations, and any other documents prepared by the team.
• Assist in project quality control: project opening, updating required documentation, writing meeting minutes, tracking improvement requests, managing purchase orders, etc.
• Manage project documentation: document registers, document printing, document distribution, stamp setup, scanning, PDF preparation (Consigno), filing on the network.
• Prepare, track, and format project management documents: progress reports, billing, financial data, document registers, meeting minutes, tracking project quality control activities.
• Assist in organizing travel missions (trips, hotels, vehicle rentals...) on Egencia or others, advance fund requests.
• Perform all other related tasks (preparation, review, and formatting according to EXP standards for letters, reports, specifications, minutes, filing).
• Assist in writing project files and resumes for service proposals.
• Perform all other tasks related to the position.

What makes you an asset for EXP

• You hold a college diploma in administration, secretarial studies, or a related field, or a DEP in secretarial studies.
• You have previous experience in an administrative assistant role, preferably in the field of engineering or engineering consulting (Asset).
• You possess excellent written and verbal communication skills, as well as a demonstrated ability to interact with various stakeholders.
• You are proficient in computer tools and office software, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• You have mastery of the French language, both orally and in writing.
• You are capable of working autonomously, managing multiple tasks simultaneously, and meeting deadlines.
• You have a concern for detail and the ability to work precisely and organized.

What EXP offers you

• A competitive salary with the market.
• A flexible collective insurance plan including short and long-term disability insurance, an Employee Assistance Program (PAE), and virtual health care services.
• A retirement savings plan.
• A commitment to supporting and promoting work-life balance (flexible hours, telecommuting, etc.).
• The possibility of evolving within the company.
• A company oriented towards sustainable development and its community.
• Access to a program for reimbursement of well-being related expenses.
• Access to a bonus program.
• Access to professional development training.

Are you ready to design the future with us?

Join our team as an Administrative Assistant or Administrative Assistant.

We look forward to meeting you!

EXP is committed to the employment equity program. Applications from women, visible minorities, ethnic minorities, Indigenous people, and people with disabilities are encouraged. Individuals with disabilities who wish to do so can request accommodation measures for the selection process by contacting us at: hrsupport@exp.com .

With a mission to understand, innovate, collaborate, and achieve, EXP provides consulting services and complete engineering, architecture, and design services for built and natural environments worldwide.

Our history EXP's professional heritage dates back to 1906, the year marking the beginning of the engineering activities of the oldest of its heritage companies. Today, at the scale of EXP, thousands of creative people work together to create extraordinary projects and experiences, year after year.

What sets us apart

The passion, enthusiasm, diversity, and cutting-edge capabilities of our teams are what bring us together and define us. We are committed to providing a stimulating work environment that promotes professional advancement, encourages creativity, and rewards excellence.

We know that the balance between work and personal life is a key element of our employees' well-being, and we continuously implement measures to ensure this balance. EXP is indeed the first engineering consulting firm to have obtained the Concilivi Seal.

Learn more about life in EXP mode by visiting www.exp.com.