Payroll Coordinator - Financial Operations Coordinator

Description of the Position

The Payroll Coordinator will work within the Shared Services Department - Payroll and Benefits Section of VRRHF. The incumbent will report to the Director of the Section and will have as their primary mandate the coordination of all operations related to payroll, time management, entry of scholarships, fees, and other data related to remuneration, all while respecting collective agreements and operational schedules.

The Payroll Coordinator must have significant experience in payroll processing and be familiar with the impact of HR data on payroll as well as the various responsibilities of the employer in matters of withholding taxes and production of tax slips. Teamwork, rigor in processing files, management of tight deadlines, and customer service will be a source of motivation for them.

The person will be responsible for managing a team of about ten people. They must be able to mobilize the strengths of a work team.

Specifically, the incumbent will be responsible for

• Planning, coordinating, and supervising the work of those assigned to the realization of operations related to the management of time and banks, with the production of payroll, employment statements, and tax slips, as well as the entry of data related to remuneration; ensuring the resolution of inherent problems and ensuring compliance with deadlines;
• Ensuring the quality and compliance of work and results, and this, in accordance with laws, collective agreements, regulations, agreements, and the operational calendar;
• Participating in the analysis of complex cases related to the services offered by their team;
• Ensuring the management of their team's personnel, including hiring, training, planning, and participating in training;
• Collaborating on the revision and continuous improvement of processes and work tools, ensuring efficient operation;
• Participating in the adaptation of processes in the event of new developments, particularly in the renewal of collective agreements;
• Ensuring the provision of quality customer service to personnel and managers of the organization, as well as to the internal HR sector teams;
• Ensuring the compliance of withholdings on payroll and their submission to the various organizations;
• Ensuring the recovery of amounts due in payroll as well as in the framework of certain service loan agreements and periodic billing;
• Keeping HR information up-to-date on the intranet and participating in communications to personnel;
• Maintaining a close relationship with the financial team in charge of the accounting aspects of payroll; understanding the accounting concepts inherent to payroll and supporting their team in these areas when necessary; participating in accounting verifications;
• Being aware of the news impacting the various aspects of payroll production, particularly from governments;
• Collaborating on various projects.

Desired Profile

• Knows how to influence and motivate people to give their best, to work more efficiently and with more enthusiasm.
• Encourages the professional development of the employee by helping them to learn and develop relevant skills and increase their participation in the institution.
• Knows how to manage their mode of functioning or the service they are responsible for to achieve objectives, by optimal use of available resources and in a perspective of continuous improvement.
• Knows how to establish positive relationships with clients and maintain a high level of satisfaction by offering quality services or products that meet their desires, needs, and expectations.
• Knows how to identify and analyze a problem, evaluate possible solutions, and choose or recommend the most appropriate one.
• Respects procedures and work methods prescribed to ensure a high level of quality and precision.
• Knows how to work positively and harmoniously with members of a team to achieve common goals.

Will be considered as assets

• Accreditation as a Payroll Compliance Professional or Payroll Leadership Accredited by the National Payroll Institute;
• Experience in payroll processing and in the application of the various employer tax obligations, including the production of tax slips;
• Significant experience in personnel management as well as in customer service.

Description of Function

• Financial Operations Coordinator
• Normal Requirements

Subject to the assessment of skills, any combination of education and experience deemed equivalent and relevant may be considered.

Education and Experience

University degree of the first cycle in an appropriate discipline and three (3) years of relevant experience.

Your Employment Conditions

• Competitive salary positioning determined in accordance with salary scales, according to recognized relevant experience and education.
• Very competitive defined benefit pension plan, including employer contributions of approximately 8.5% and employee contributions of 7.8%
• Collective health, sickness (short and long term), life, medication, and travel insurance program
• 23 days of vacation annually in addition to the 24 December to 2 January inclusive holidays
• Lightened summer hours
• Flexible 35-hour workweek
• Work-life balance program
• Work environment conducive to professional development
• Possibility of financing for pursuing studies
• Campus and sports complex promoting healthy lifestyle habits
• Workplace recognized as the best employer in Canada 2026 by Forbes
• Work Environment

Located in the heart of Capitale-Nationale, Université Laval is distinguished by its dynamism, innovation, and excellence in scientific research and higher education. As the first francophone university in North America, it has to date educated over 374,000 people. Recognized by Forbes as the best employer in Canada in 2026, Université Laval is home to nearly 10,000 employees who work daily to achieve its mission.

Equity, Diversity, and Inclusion

Committed to equity, diversity, and excellence, Université Laval is strongly engaged in offering its entire staff a work and living environment imbued with an inclusive culture. For Université Laval, diversity is a source of richness and we encourage qualified individuals of all origins, genders, sexual orientations, gender identities or expressions, as well as disabled persons to apply.

Université Laval also subscribes to an equal employment opportunity program for women, visible or ethnic minorities, Indigenous peoples, and persons with disabilities. Please note that accommodation measures for the selection tools may be offered to disabled persons in accordance with their needs, and this, in complete confidentiality. In accordance with Canadian immigration requirements, priority will be given to qualified individuals holding Canadian citizenship or permanent resident status.

Application

Interested salaried individuals must submit their application by clicking on the apply button and attach in a single file a cover letter and a recent curriculum vitae.

For further information or if you wish to obtain accommodation measures, please contact Séverine Bornand, severine.bornand@vrrh.ulaval.ca

Work Location

Vice-Rectorate for Human Resources and Finance

Jean-Charles-Bonenfant Pavilion

City of Quebec

Job Number 17801

Display Period

From 02-09-2026 to 10-09-2026

Job Status and Eligibility

Regular unionized position

Job Details

Class 6

Salary Scale $62,678 to $107,068

Job Code 66029

Start Date As soon as possible