Administrative Assistant

As an Administrative Assistant, you will be responsible for providing support in the management of clerical and administrative tasks to the members of the management team in your department. The selected candidate will be assigned to the Industrial Safety department.

Specifically, you will have to

• Place orders for materials and manage receptions.
• Process access requests received by email.
• Enter data into the various registers of the department.
• Make calls for replacements within the department's staff.
• Manage various schedules and calls.
• Assist in various meetings and write minutes.
• Update the various procedures of the department.
• Perform reference checks as part of the safety programs.
• Participate in personnel safety evaluations as part of the safety programs.
• Perform any other related tasks.

Qualifications

• Hold a Diploma of Vocational Studies (DEP) in secretarial work or a related field, or hold a high school diploma combined with relevant experience in a similar position.
• Be proficient in French and have an advanced level of English, both spoken and written. Proficiency in English is required as the position holder will interact with our anglophone clients.
• Have in-depth knowledge of MS Office software (Word, Excel, PowerPoint, Outlook, Teams).
• Have a sense of priorities and the ability to work on multiple projects simultaneously.
• Demonstrate discretion and professionalism.
• Have a good team spirit.
• Demonstrate a high degree of autonomy.
• To be considered, you must submit and successfully complete the investigation and security clearance process required as part of the Government of Canada's Contract Security Program.