Administrative Technician – Payroll

Work at Cégep de Lévis

It's sharing your daily life with over 3000 students and working in a stimulating living environment, where respect and mutual aid are valued.

It's living a motivating professional experience, which leads to achieving your own goals and obtaining recognition for your skills and abilities.

It's being part of a dynamic team of around 600 people, who care about health and well-being at work.

JOB IDENTIFICATION

Job Title: Administrative Technician

Reference Number: 1987

Department: Administrative Services Department

Service: Finance Service JOB DETAILS

Job Category: Administrative Support

Immediate Supervisor's Name: Véronique Caouette

Work Location: Cégep de Lévis: 205, Mgr-Bourget Road, Lévis, QC.

Job Status: Full-time regular

Work Schedule: 35 hours per week

Salary Scale: Min.: $27.78 to Max.: $37.08

Expected Start Date: As soon as possible POSTING

Posting Start Date: 2026-09-03

Posting End Date: 2026-09-17, 23:59 PURPOSE OF THE POSITION

The position of Administrative Technician involves performing various technical administrative tasks and being responsible for applying the procedures of the Finance Resources Service, particularly in the following areas:

• Payroll preparation;
• Maintenance of accounting books;
• Bank account reconciliation;
• Billing/receivables;
• Preparation of quarterly financial reports;
• Preparation of annual financial statements and verification files;
• Financial management information systems.
• NATURE OF WORK

The main and usual role of this job class is to perform various technical administrative tasks related to the management of financial resources. In their work, they may assist the support staff of various departments of the Cégep, as well as the users of the concerned service. They ensure the application of internal control processes and mechanisms in accordance with the procedures, policies and regulations in force.

DETAILED TASK DESCRIPTION

• Payroll preparation
• Appropriates the technical mechanisms of payroll production.
• Performs payroll calculations, data entry, verification, and correction of various payroll data in accordance with the laws and collective agreements in force.
• Completes and submits various forms and reports required by the government levels and other organizations.
• Participates in the production of the annual CARRA declaration in collaboration with the professional.
• Answers employees' questions regarding their payroll file.
• Maintenance of accounting books
• Performs the maintenance of books including entries in the general journal relating to the operating and investment funds.
• Bank reconciliations
• Performs monthly bank account reconciliations with the ledger balances.
• Billing / receivables
• Performs all operations related to the Receivables module.
• Performs billing and reconciles revenues with the CLARA system data.
• Generates refunds.
• Follows up and collects receivables and grants, in collaboration with the concerned departments if necessary.
• Verifies all operations related to collections and assists the collection center staff in the application of procedures.
• Quarterly financial reports
• Collaborates in the preparation of the quarterly financial reports of the operating and investment funds.
• Prepares various documents and analyses within the accounting perimeter.
• Ensures compliance with the policy, particularly the policy on capitalization of fixed assets.
• Participates in the updating of the fixed assets register.
• Performs demarcation entries.
• Annual financial report (AFR) and verification files
• Collaborates in the preparation of the annual financial report of the operating and investment funds.
• Prepares various documents required by external auditors and verification files.
• Completes certain spreadsheets related to the annual financial report.
• Participates in the budgetary follow-up of the operating fund.
• Prepares various reports required, including credit margin variations.
• Financial management information systems
• Assists the support staff of various departments of the Cégep as well as the users of the concerned service in the use of the computerized applications.
• Applies the procedures and controls in force and suggests recommendations for improving the functionalities of the various systems.
• Other tasks
• Performs billing and account-to-account tracking with the college's partners.
• Develops, prepares and updates the procedure manuals related to his/her functions.
• Follows up on expenses on investment projects using the CLARA system.
• Participates in the elaboration of the budgetary forecasts of the two funds.
• Performs the deposit of revenues as needed.
• Performs the tax reports and the related adjustments as needed.
• Performs other related tasks as needed.
• Required Qualifications

Education

Hold a college diploma in administration with an appropriate field of specialization (finance or accounting option) or hold a diploma or certificate of studies whose equivalence is recognized by the competent authority.

College Requirements:

• Meet the linguistic standard established for this job class;
• Knowledge of accounting processes;
• Possession of the knowledge of the functions of a spreadsheet software such as Excel;
• Great capacity for organization and planning;
• Rigor and precision in the exercise of functions and in the accuracy of data;
• Analytical mind and good judgment;
• Ability to work in a team.

Required Test

• French test
• Knowledge test (payroll/accounting)

The success of these tests is a condition for obtaining the position.

Remarks

If your professional experience has evolved since your last visit, we invite you to submit your resume in order to highlight the whole of your professional journey.

Note that the cover letter is mandatory.

Priority is given to internal candidates. We thank all the people who will apply, but we will only communicate with those selected for an interview.

Cégep de Lévis subscribes to an equal employment opportunity program and invites women, people with disabilities, members of visible and ethnic minorities as well as Indigenous people to apply.