Executive Assistant

Executive Assistant for Aria Rituels du bien-être A role of heart, leadership, and presence.

*Please read carefully to apply, as special requests are required. Thank you!*

Hello to you!

Aria Rituels du bien-être — a recognized holistic center in Quebec, bringing together a passionate team of therapists — is looking for an assistant to support its beautiful evolution.

We are looking for a bright, responsible, grounded, and inspiring person, driven by a deep passion for well-being, human management, and team development.

Your main missions

Administrative tasks

• Respond with care to the phone, emails, and messaging.
• Manage the store sales and keep the inventories up to date.
• Ensure customer follow-up and the quality of their experience.
• Maintain and optimize internal tools (Trello, Google Drive, Fresha).
• Optimize schedules and ensure fluidity in the management of appointments.
• Encourage reviews and represent Aria professionally online.
• Team and human management tasks
• Encourage the growth of Aria and the motivation of each therapist.
• Participate in interviews and the selection of new members.
• Train, mentor, and inspire the team.
• Ensure good conduct, cleanliness, and order in the premises.
• Support the management in the continuous development of standards and the magic of Aria.
• Your ideal profile
• Professional skills & qualities
• Outstanding organization and great rigor in detail.
• Speed of execution and effective time management.
• Impeccable customer service, always polite, precise, and attentive.
• Ability to respond quickly and prioritize multiple tasks at once.
• Excellent mastery of French and English (oral and written).
• Comfortable with digital tools and AI (Trello, Gmail, Google Drive, Fresha).
• Available to answer the phone from 9 a.m. to 8 p.m., 5 days a week: both during on-site presence and at home. Calls are limited, but it is essential to have flexibility to answer them regardless of the situation. (Clients and assistance to therapists on-site)
• Human qualities
• Natural leader, charismatic, inspiring, and loved by others.
• Kind but direct, capable of bringing structure and kindness at the same time.
• Extraordinary team spirit — you make others shine around you.
• Curious, passionate, and engaged to 100%.
• Lover of beauty, detail, and well-done work.
• Open to personal growth and continuous learning.

What we offer

• An inspiring and evolving environment, at the heart of Old Quebec.
• A wonderful team with whom every day is a celebration of care and presence.
• A place to grow your talents and develop your strengths in a human framework.
• Progressive involvement:
• Start with part-time, during a beautiful period of training and integration.
• Evolution towards a full-time position, according to the learning pace, mastery of tasks, and needs of the center.
• Negotiable remuneration, according to experience, between $19 and $25/hour, with evolution during training and responsibilities.
• A career vision at Aria
• Flexible vacation weeks outside of high seasons.

Starting schedule

• Hybrid work: Wednesday to Sunday, number of hours to be determined and flexible. Flexible weekly schedule with prior notice.
• Availability to have Aria's phone (very limited calls) to answer from 9 a.m. to 8 p.m. during her working days.
• How to apply
• For this unique position, we ask for a personalized cover letter:

Tell us about yourself, your strengths, what you would like to learn and create with Aria.

*A special request also*: we invite you to share *a list of 5 life dreams* you would like to realize.

*Genuine, precise dreams that make you vibrate and that you feel ready to bloom, we would like Aria to help you realize them.*

Send your CV and cover letter to: info@ariarituels.com

We are looking forward to discovering the beautiful person behind your journey.

Thank you for wanting to be part of this human and luminous adventure.

With heart,

Jessica & Yan

Job Types: Full-time, Permanent

Pay: $19.00-$25.00 per hour

Benefits

• Casual dress
• Company events
• Flexible schedule
• Store discount
• Wellness program
• Work from home
• Language:
• English (required)
• Location:
• Quebec City, QC G1K 3X3 (required)
• Work Location: Hybrid remote in Quebec City, QC G1K 3X3