Administrative Assistant

Official Internal Job Title: Administrative Assistant

Status: Regular

Contribute to the prestige of the Vice-Presidency Strategy and Innovation by becoming the right hand of the Vice-President and her team. If you are a positive, energetic and solution-oriented person who enjoys providing quality support and building trust relationships, this role is for you. At the heart of strategy and innovation, you will leverage your rigor, sense of organization and proactivity to directly contribute to the success of the Vice-Presidency.

You will realize yourself in the following functions

• Ensure the organization and rigorous follow-up of the Vice-President's schedule. Keep the electronic calendar up to date, meeting invitations and others, support the management team in the planning and coordination of meetings both internally and externally.
• Plan, organize and take charge of the logistics of meetings and write the minutes of the management committee of the vice-presidency.
• Write and edit letters and communications in French and perform quality assurance, and formatting of documents such as PowerPoint.
• Plan business trips and complete the expense accounts of the Vice-Presidency employees who are called to travel for work.
• Participate in the smooth running of the office renovation project requests: make the request, ensure a follow-up of the missing equipment both for the workstation and for the location.
• See to the management of absences and holidays of the Vice-Presidency (follow-up of absences in the time management systems and updating the holiday calendar).
• Collect information from different sectors for the production of reports.
• Provide occasional support to the managers of the vice-presidency when required
• Collaborate on some projects of the vice-presidency

Your talents and qualifications

• College diploma in office techniques or secretarial.
• Minimum 3 to 5 years of relevant experience as a management assistant
• Advanced mastery of the MS Office suite tools (word, Powerpoint..)
• Advanced mastery of the French language both orally and in writing and functional knowledge of English, due to the nature of the tasks, work tools or interactions with Anglophone colleagues, partners, clients or suppliers, or to meet the company's growth objectives
• #LI-Hybrid
• #LI-JD1
• #S1

*Beneva is an equal opportunity employer, so we encourage all Women, persons with disabilities, Indigenous people as well as visible and ethnic minorities to apply.* *Purpose:* *True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services.*

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