Administrative Agent or Administrative Assistant - Purchasing

HOURS 32.5 hours SALARY $29.15 *With the possibility of becoming a permanent position* YOUR CONTRIBUTION

• Welcome visitors, receive phone calls and emails, answer information requests within your competence, direct the interlocutor to the concerned person or service, or communicate messages to those deemed capable of responding;
• Daily, sort, distribute, and post the service's mail;
• Enter, format, review, and photocopy the correspondence and other documents of the service;
• Create supplier accounts in the computer system;
• Order office supplies and sanitary products for all municipal services; make various purchases when required;
• Receive orders, verify their conformity (balancing between the invoice and the submission, quantity and content), and forward them to the concerned services;
• Perform merchandise returns when necessary;
• Process requests and prepare purchase orders for all services;
• Note the details and assign an order number to any purchase to be made by an employee other than the coordinator or their assistant;
• Record complaints and forward them to the immediate supervisor;
• Collaborate in the preparation of various tender files such as snow removal, concierge, etc.;
• Collaborate with the immediate supervisor to find the best supply sources, considering costs, service quality, and delivery deadlines;
• Compile and enter various information for statistics or other purposes, prepare and maintain the various lists used or to be produced by the service;
• Replace the garage assistant at 1400 when needed. Perform their tasks of distribution and ordering of various products available on site.
• Know and act in accordance with the health and safety at work policy as well as the prevention program;
• Designated resource person for support staff in the purchasing service in accordance with the civil security plan;
• Perform any other task that may be requested by the immediate supervisor.
• SUPPORT TO THE INFORMATION TECHNOLOGY (IT) SERVICE
• Based on the needs identified by the IT service, search for products from suppliers and prepare purchase orders;
• Ensure the tracking of orders as well as the receipt of the merchandise, and digitize the delivery notes indicating the date of receipt;
• Perform the tracking of the conversion of orders into invoices and ensure the management of invoices received from suppliers;
• Ensure the transmission of invoices to the treasury and track the payment terms;
• Maintain the license renewal tracking table (monthly and annual) and notify the deadlines to the concerned persons of the IT service;
• Provide clerical support for the preparation of the service budget (compilation of provided data, writing, and formatting).

THE CANDIDATE WE ARE LOOKING FOR MUST

• Hold a Diploma of Vocational Studies (DEP) in accounting or equivalent training;
• Have at least three (3) years of relevant experience in the field;
• Have a good production capacity for data entry and good knowledge of the Office Suite and the Internet;
• Possess a sense of organization and be methodical;
• Be skilled at working in a team;
• Have the ability to work simultaneously on multiple files;
• Be autonomous, have initiative, and determination;
• Knowledge of English is an asset.
• END OF DISPLAY
• August 13, 2026