Financial Clerk

About Calian

• At Calian, we help organizations overcome obstacles, manage risks, and drive progress.

Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected.

If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full-time, Casual

Job Overview

Calian is seeking a Financial Clerk to support the administration and processing of travel expense reimbursement claims for Canadian Armed Forces (CAF) candidates. The selected individual will provide administrative, financial, and office support to ensure the accuracy, tracking, and processing of files in accordance with the policies and procedures of the Department of National Defence (DND), the CAF, and the Canadian Forces Recruitment Group (CFRG).

Responsibilities

• Receive, review, record, track, and organize travel expense reimbursement claims for CAF candidates and related supporting documentation.
• Verify the completeness, accuracy, and administrative compliance of claims, including forms, receipts, authorizations, signatures, and required financial information.
• Perform a preliminary review of claims in accordance with the applicable policies, procedures, rates, and travel allowances of the DND, CAF, CFRG, and the Joint National Committee (JNC).
• Identify missing, incomplete, inconsistent, duplicate, or potentially non-compliant information and prepare the required follow-ups.
• Calculate, validate, and reconcile the allowable amounts related to transportation, accommodation, meal, and other authorized expenses.
• Prepare complete files for verification, certification, approval, and payment processing by authorized DND or CAF personnel.
• Maintain up-to-date tracking tools, records, spreadsheets, and databases related to reimbursement processing.
• Communicate with candidates, Canadian Forces Recruitment Centres, detachments, and other stakeholders to obtain required information, provide updates, and respond to routine administrative inquiries.
• Route complex files, policy interpretation questions, allowance disputes, or special situations to the technical authority or designated representative.
• Compile statistics, workload reports, and reimbursement processing summaries.
• File, store, and transmit files in accordance with the Government of Canada’s information management, security, and personal information protection requirements.
• Use Microsoft Office Suite, email, databases, spreadsheets, and other approved administrative tools.
• Provide administrative, financial, and office support directly related to processing, tracking, reconciling, and producing reports on CAF candidate travel expense reimbursements.

Qualifications

• Minimum of two (2) years of financial support experience gained within the last five (5) years.
• Minimum of two (2) years of work experience in a collaborative environment within the last five (5) years.
• Minimum of two (2) years of experience with Microsoft Office (including Outlook) and PDF software such as Adobe Acrobat or Foxit within the last five (5) years.
• Minimum of two (2) years of customer service experience within the last five (5) years.
• Excellent attention to detail and strong organizational skills.
• Excellent written and verbal communication skills and customer service abilities.
• Experience within the Government of Canada, DND, CAF, or in the processing of travel expense reimbursements is an asset.

Additional Requirements

• Ability to obtain and maintain a Government of Canada security clearance.
• AI Usage Disclosure

*At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.*