ADMINISTRATIVE AGENT

Monteregie East Partnership for the English-speaking Community (MEPEC) is a not-for-profit organization whose mission is to serve the interests of the English-speaking community of the Montérégie-Est. At MEPEC, we’re committed to making a difference in the lives of those around us, whether it’s our employees, members, or the greater community. We believe that our diverse English-speaking community contributes to the Montérégie-Est region as active, vibrant, engaged and thriving members. We therefore work every day in building an inclusive, supportive, collaborative, educational and friendly environment.

MEPEC is currently recruiting a 20 hours per week Administrative Agent to be responsible for providing administrative support to the management team and coordinators. The Administrative Agent ensures the smooth running of the office's day-to-day operations, welcoming members and visitors and ensuring appropriate administrative support, efficient office organization, and exceptional customer service.

KEY RESPONSIBILITIES

Administrative Tasks

• Welcome in-person members and visitors and answer telephone calls, determine the purpose of their visit and redirect them to the appropriate person or external resource.
• Manage MEPEC’s shared email boxes (Info and Library), by answering, redirecting messages and emails, and sorting and distributing mail.
• Maintain the inventory, and purchase office and project materials and supplies.
• Carry out various financial tasks such as paying bills, preparing cheques, processing expense claims, managing petty cash, making bank deposits and preparing monthly accounting records.
• Oversee the smooth running of the activities in the Community Space by collaborating closely with the other coordinators, volunteers and contractors:
• Enter activities and participants data in the operational database for reporting purposes;
• Support the other coordinators, volunteers and contractors in providing hands-on help during activities, when necessary;
• Support volunteers and contractors in administrative tasks related to their responsibilities.
• Perform various general administrative support tasks.
• Coordinate deliveries and pick-ups.

Other Tasks

• Participate in representation and networking activities, as needed.
• Participate in team meetings, as well as in the planning and execution of the organization's events and initiatives.
• Perform any other related tasks assigned by the Office Manager.

PROFESSIONAL REQUIREMENTS

• Hold a high school diploma, completed by professional training (AEC) in office administration or a related field.
• Significant experience in communication and/or office administration may be considered in lieu of the required academic training.
• Have one (1) to less than three (3) years of relevant experience, including the period required to master the functions.
• Be proficient in relevant software, including Microsoft Office 365, Airtable and Canva.
• Have a good knowledge of administrative and office procedures.
• Have experience in information management.
• Have experience in accounting and reporting obligations.
• Demonstrate excellent mastery of French and English, both spoken and written.

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent interpersonal and communication skills.
• Strong professional autonomy and ability to work independently as well as within an interdisciplinary team.
• Excellent writing and documentation skills, with a great attention to detail.
• Strong customer service orientation.
• Flexibility, adaptability and a collaborative spirit.

EMPLOYMENT CONDITIONS

• 20 hours per week, distributed Monday to Thursday and a half-day on Friday.
• Start date: July 28, 2026.
• Hourly rate: $22.40 to $25.20.

By joining our team as an Administrative Agent, you will have the opportunity to have a concrete impact within the English-speaking community while developing valuable skills in administration, organization and leadership.