ADMINISTRATIVE AND BILLING CLERK

Administrative and Billing Clerk *Please note that we are only recruiting candidates who are already authorized to work in Canada and currently reside in Quebec. No immigration or sponsorship arrangements are offered for this position.*

Full-time annual position | 40 hours/week | Magog

Salary: To be discussed based on experience

At Pavages Maska Estrie, we promote the development of our employees. Depending on your skills, involvement, and interests, opportunities for career advancement may be available within our organization. We are looking for an organized, resourceful, and versatile person to join our administrative team in Magog.

Main Responsibilities

Under the supervision of the management and in close collaboration with the accounting technician and the administrative assistant for submissions, the person holding this position will perform various tasks in administration, billing, and support for operations.

*Billing and Administration*

• Perform weekly billing for the Magog and Bedford plants;
• Perform weekly billing for sand;
• Produce monthly billing for contracts;
• Process the administrative envelope for the Bedford plant (once a week);
• Route timesheets to the headquarters;
• Produce various reports and tracking in Excel;
• Perform various related administrative tasks.
• *Support for Operations and Employees*
• Respond to the administrative needs of employees (signs, service notes, forms, etc.);
• Participate in the organization of events and activities for employees;
• Place orders for supplies (stationery, coffee, cleaning products, etc.);
• Coordinate service calls and follow up on various administrative issues (phones, photocopiers, air conditioning, etc.);
• Provide general support to administrative and operational teams.

Requirements

• Minimum of one (1) year of experience in an administrative position;
• Proficiency in Microsoft Office Suite;
• Intermediate to advanced level with Excel (mandatory);
• Excellent organizational and priority management skills;
• Autonomy, resourcefulness, and attention to detail;
• Willingness to learn and get involved in a dynamic environment;
• Excellent communication skills and team spirit.

Assets

• Knowledge of Canva;
• Experience in billing or administrative accounting;
• Knowledge of the construction or materials domain.

Working Conditions

• Full-time permanent position;
• 40-hour workweek;
• Group insurance after 3 months of service;
• Participative REER after 1 year of service;
• Work in the office in Magog (presence required);
• Collaborative work environment;
• Experienced and engaged team;
• Training and integration support.

Join a well-established company where teamwork, autonomy, and mutual support are part of everyday life!

Benefits

• Disability Insurance
• Life Insurance
• Vision Insurance
• Paid Vacation
• Equal contribution to REER
• Company Events
• Flexible arrival and departure times
• Retirement Plan
• On-site Parking
• Casual Dress Code
• Ability to commute or relocate:
• Magog, QC J1X 5Y5: Able to commute without issue or plan to relocate before starting (Mandatory)
• Preselection Questions:
• Are you available to work in the office in Magog, five days a week?
• Have you previously performed billing or similar administrative tracking tasks?
• Do you have intermediate to advanced Excel skills?
• Are you comfortable working with the Microsoft Office Suite (Outlook, Excel, Word)?
• Briefly describe your experience in billing and administration.
• Why do you want to join Pavages Maska Estrie?

Experience

• Administration: 1 year (Mandatory)
• Location: On-site