Administrative Assistant

JOB IDENTIFICATION

• Title: Administrative Assistant
• Department: Investigations and Litigation
• Status: Regular
• Group: 3 - Syndicated Office Employees
• Salary: $49,599 - $60,898
• WHY CHOOSE US?
• Because we care about work-life balance:
• Hours are 32.5 hours per week;
• Offices close at noon on Fridays;
• You will have plenty of time off to take care of yourself and those you love.
• Because we know how to adapt:
• Our schedules are hybrid;
• We favor remote work;
• We help you settle in by giving you $325 upon hiring.
• Because we want to keep you with us for a long time:
• The compensation is competitive;
• Your well-being is at the heart of our decisions.

Reporting to the Chief and Associate Syndicate, you will respond to the administrative needs related to the service's activities.

YOUR DAILY ROUTINE

• Communicate with various stakeholders to obtain and/or transmit information related to investigation files;
• Ensure rigorous follow-up of investigation files, including tracking regulatory deadlines and preparing the required correspondence;
• Answer and transfer telephone calls;
• Perform occasional research in various databases (including RDPRM and land registry) regarding investigation files;
• Perform text revision, layout, correspondence writing, file tracking, and mail processing;
• Ensure the accuracy and update of collected information and enter it into the file;
• Perform the filing and declassification of paper documents in accordance with the retention schedule;
• Perform any other related tasks.

YOUR PROFILE

• Diploma of Vocational Studies (DEP) in secretarial work;
• 3 to 5 years of relevant experience;
• Advanced knowledge of French;
• Intermediate knowledge of English;
• Excellent knowledge of Microsoft Office Suite and Adobe Acrobat Pro tools;
• Great ability to adapt and work under pressure in a demanding environment with difficult clients;
• Be flexible and versatile;
• Show empathy and judgment;
• Show rigor, discretion, and initiative;
• Have a sense of organization, planning, and priority management;
• Be meticulous and methodical;
• Experience in a notary's office or basic legal training (asset).

Interested candidates are invited to send their résumé to the Human Resources Department, indicating the competition number CNQ26-23, by no later than July 22, 2026, at 5 p.m. to the following email address: emploi@cnq.org.

*The use of the masculine form is solely to lighten the text.*

Compensation: $49,599 to $60,898 per year

Benefits

• Paid time off
• Company Events
• Employee Assistance Program
• Location: Hybrid remote work in Montreal, QC H3A 2V4