Administrative Assistant – Law Firm and Notary Office

*Have you always been interested in law, but never had the opportunity to pursue a career in it?*

This is your chance! Robinson Sheppard Shapiro (RSS), a leading law firm and notary office in Quebec, is looking for an administrative assistant who will actively contribute to supporting the insurance law team by processing, reviewing, and formatting various documents, as well as participating in the billing process.

Joining RSS means becoming part of a stimulating professional environment where your attention to detail and writing skills will be recognized, allowing you to familiarize yourself with the legal field and further develop your skills.

Why choose RSS?

• A team that is accessible, where knowledge, sharing, and determination are integral parts of the culture;
• A warm and friendly work environment;
• An active social life:
• Special monthly perks: barista, massage therapist, caterers, food trucks, etc.;
• Sweet breaks;
• Coffee stations (Nespresso, teas, and herbal teas), a natural gathering point that fosters colleague interactions;
• Cocktails and 5 to 7;
• Special activities during staff appreciation week.
• A concrete commitment to the health and well-being of employees;
• Collective insurance coverage (prescription drugs, dental care, and virtual health services for the entire family, covered by the firm, as well as life and short- and long-term disability insurance);
• Sick leave and personal day bank, hour bank for medical appointments, and additional holidays during the holiday season;
• A 4% contribution to a retirement plan, with no annual limit.
• Your role

You will be part of a dynamic team, and thanks to your diligence, excellent organizational skills, and attention to detail, you will play a key role in the administrative support of the team and in certain activities related to the billing process.

In this capacity, you will be called upon to:

• Assist lawyers and notaries in preparing, reviewing, correcting, and formatting various legal and administrative documents, ensuring compliance with presentation standards and deadlines;
• Participate in the various administrative stages of the billing process, ensuring compliance with guidelines and the execution of necessary tasks to support professionals;
• Perform various administrative tasks such as document organization, digitization, filing, correspondence production, or any other ad-hoc administrative support as needed by the firm's operations;
• Gradually develop your knowledge of the legal field by working alongside experienced professionals in an environment that fosters learning, skill development, and career growth.

Desired profile and qualifications

• Minimum of 3 years of experience in document drafting and reviewing;
• Aptitudes and interests in training;
• Strong teamwork spirit and ability to work effectively in a team;
• Sense of priorities and ability to manage multiple cases simultaneously;
• Proficiency in Microsoft Office suite;
• Proficiency in French and English communication*.

*Written English may be required for daily writing intended for our anglophone clientele located outside Quebec.

About Robinson Sheppard Shapiro

Founded over 100 years ago, RSS is an independent law firm and notary office offering legal services and strategic advice to local, national, and international clients. Our team adapts to the business realities of each client, providing high-quality legal services while fostering a personalized approach.

RSS offers a wide range of legal services in business law, civil and commercial litigation, insurance law, employment and labor law, administrative law, transportation law, estate law, and family law.

Beyond our commitment to the legal field, RSS strongly believes in the importance of using our expertise and knowledge to serve the community. Founded in 2009, the Robinson Sheppard Shapiro Foundation actively supports various local organizations through the involvement of its members in various fundraising events.

Diversity and inclusion

Diversity values have always been at the core of our firm. We promote an inclusive work environment for all, regardless of gender, ethnic origins, religions, or any other sociocultural belonging, orientation, opinions, or allegiances. Our offices are also fully accessible to wheelchair users.

All applications will be treated with the strictest confidentiality, and only those whose applications have been selected will be contacted.

Benefits

• Dental Insurance
• Disability Insurance
• Life Insurance
• Paid Vacation
• Wellness Programs
• Retirement Plan

Experience

• Writing Skills: 3 years (Required)
• Language:
• English (Required)
• Location: Hybrid remote work in Montreal, QC