Administrative Assistant - Environment

Working at Solmatech means putting your talent to work for a company recognized in engineering consulting within a deeply human and cohesive team. Through our network of branches, our expertise combines to make a difference: whether you're on-site, in the lab, or in the offices, your role is essential to our collective success.

Our daily work is guided by a strong mission: ensuring the durability of structures while protecting the environment for future generations. Together, we put our rigor and ingenuity at the service of the future.

And because taking care of the future starts from within, we offer you:

• Real flexibility: A healthy work-life balance anchored in everyday life.
• Customized growth: Mentoring, experience sharing, and continuous training to help you grow.
• A stimulating environment: A diverse, inclusive team and an active Culture & Well-being Committee.

At Solmatech, we build the future of Quebec while taking care of yours!

YOUR DAILY ROUTINE

From environmental characterization to site rehabilitation, our team deploys integrated solutions for contaminated environments. Whether your talent is expressed in regulatory management, administrative support, or field sampling, you directly contribute to risk management and ecosystem protection. Here's what your daily tasks might look like: Collaborate on the preparation and follow-up of service offers:

• Collect, gather, and validate the information needed to prepare service offers;
• Perform the required checks in internal and external databases;
• Prepare service offers using the company's templates;
• Review and correct service offers from a linguistic and grammatical perspective;
• Verify the accuracy of information, spreadsheets, and fees before transmission;
• Assemble documents in PDF format and prepare final versions of offers;
• Transmit service offers to clients via email or mail;
• Perform administrative follow-up of service offers, including reminders and updating tracking tools;

Support the work of project managers, directors, and the main administrative assistant:

• Open technical files;
• Review and correct administrative and technical documents from a linguistic and grammatical perspective, and assemble documents in PDF format (correspondence, letters, and reports);
• Prepare and transmit various administrative documents and correspondence via email;
• Handle administrative information requiring special attention and relay the information to the concerned parties;
• Participate in the respect and follow-up of deadlines;
• Participate, upon request from directors and/or project managers, in certain administrative tasks related to projects;
• Upon request from directors and/or project managers, prepare information summaries and layout of documents.

Support the work of project managers

• Prepare the opening of technical files;
• Send, via email, site and lab reports to clients;
• Write and correct letters;
• Prepare service offers;
• Write and correct routine correspondence;
• Provide project managers with an update on files requiring special attention.

Perform general office work

• Receive and handle calls from internal and external clients;
• Digitize various documents;
• Perform filing;
• Ensure the archiving of documents, both digital and physical.

WHAT YOU BRING

• Hold a professional or college diploma (AEC) in office management. (All combinations of studies and relevant experience will be considered);
• Relevant experience in administrative support and office work (asset);
• Excellent mastery of French (oral and written);
• Experience in an engineering consulting firm will be considered an asset;
• Excellent aptitude for reviewing and correcting technical documents (civil engineering);
• Excellent mastery of the Office Suite.

WHAT WILL MAKE THE DIFFERENCE

• Excellent communication and interpersonal skills;
• Good aptitude for reviewing and correcting administrative and technical documents;
• Good analytical capacity and aptitude to validate the accuracy of information and numerical data;
• Ability to organize work according to needs, establish priorities in a demanding workload, be versatile, take initiative, and demonstrate flexibility;
• Excellent learning capacity and resourcefulness;
• Rigor and meticulousness required;
• Ability to work autonomously and collaborate within a team.
• Experience in using new technologies, including AI agents.

WHAT WE OFFER

• Very competitive salary, with the possibility of bonuses and per diem according to the position and travel;
• Possibility of remote work and flexible hours;
• Comprehensive range of social benefits;
• Annual allocation for the purchase of professional and corporate clothing on our online store;
• Dynamic social environment: themed days, 5 to 7, group workouts, and regular lottery draws for event tickets (shows, sports matches...);
• All the tools for your work functions provided by Solmatech;
• Opportunity to collaborate on major projects within a culture focused on skill development.