Administrative Assistant - Student Position

Join our team of over 750 employees as an administrative assistant and become part of the great Clément family! Since 1957, we have been a major player in the retail industry for children in Quebec. Our expertise lies in the innovation of children's fashion and the excellence of our customer service.

We offer a stimulating work environment, in newly renovated facilities where the benefits are numerous:

• Part-time position - Monday and Tuesday (These days cannot be variable)
• Compensation: $19 to $24/hour based on experience and qualifications
• Employee discounts
• Very advantageous retirement plan with employer contribution
• Recognition program for years of service
• A break room for employees, where you can relax during your meal breaks
• Opportunity for professional development and continuous training
• Collaborative and inclusive work environment
• Free on-site parking
• Showers available
• And several others!

Join us and start a new experience in a dynamic company where the satisfaction of our clients and colleagues is at the heart of our concerns!

We are looking for a person capable of effectively managing multiple responsibilities while maintaining a positive and solution-oriented attitude.

Reporting to the Human Resources Manager, the administrative assistant plays a key role in supporting human resources. The person contributes to the smooth functioning of internal operations, the quality of administrative files, and the confidentiality of processed information.

Your main tasks and responsibilities will be

• Create, complete, and keep up-to-date the administrative files of employees (hiring, changes, departures).
• Prepare the documentation related to the integration of new employees (contracts, forms, legal documents, etc.).
• In consultation and under the supervision of the Human Resources Manager, manage a first line of communication HR (email box, corporate HR communication channels) to sort, prioritize, and redirect requests as needed to the concerned parties.
• Ensure the filing and archiving of HR documents, in paper and electronic versions.
• Provide administrative support to HR activities (letters, follow-ups, tables, reminders, updates of data).
• Perform data entry and validation related to payroll (hours, vacations, absences, time banks, etc.).
• Write, format, and proofread various administrative documents.
• Ensure rigorous follow-up of schedules and requests.
• Provide administrative support to the HR Manager and payroll.
• All other tasks related to the Human Resources department.
• Job Requirements:

We are looking for a self-motivated and positive candidate who also demonstrates excellent oral and written communication skills, with the ability to effectively interact with all levels of the organization.

• Knowledge in office management, administration, or related field.
• Minimum of 6 months of experience in an administrative position.
• Ability to work in an environment where confidentiality is essential.
• Fluent French spoken and written. Intermediate English.
• Training in office management, administration, accounting, or related field.
• Very high level of rigor, attention to detail, and sense of organization.
• High level of discretion and professionalism.
• Autonomy, reliability, and sense of responsibility.
• Ability to manage multiple files at once and establish priorities.
• Proficiency in computer tools (Microsoft Office Suite, HR, payroll, or accounting systems - an asset).
• Knowledge of the Agendrix and Employeur-D software would be an asset.
• Personal qualities such as sense of organization and responsibility, as well as the ability to communicate.

We thank all candidates for their interest in our company. Only the selected candidates will be contacted.

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Employment Type: Full-time, Permanent

Compensation: $19.00 to $24.00 per hour

Experience

• Administrative Assistant: 3 years (Required)
• Location: On-site