Lease Administrator

**If you could redefine the possible, you can with us.**

With us, you can. You're looking for meaning. Growth. Opportunities. People who get it.

We are home to ambitious, passionate and innovative minds that shape the world.

Through unparalleled expertise in engineering, consulting and science, our global talent pool unites to deliver local solutions.

We are pioneers and creators of impact.

We are visionaries.

We are WSP

**The Opportunity – Build the Future with Us**

Contribute actively to the management of WSP's national portfolio of real estate as a Lease Administrator. In this role, you will ensure the accuracy, compliance and efficiency of lease agreements and financial processes, supporting environments where our teams deliver high-impact projects across Canada.

**Your Impact**

• Review lease agreements and extract key information, including terms, clauses, options, critical dates, property information and professional, legal and financial obligations
• Enter and maintain lease data in a property management database ensuring data integrity
• Maintain and update lease activities (new contracts, renewals, extensions, terminations, etc.) in a global database
• Maintain all lease agreement files, including signed agreements and correspondence with owners
• Set up and maintain vendors and coordinate required documents in accordance with WSP's policies for payments
• Prepare and draft notices to owners in accordance with lease clauses for critical options
• Review and monitor critical lease dates
• Review lease documentation (leases, amendments, estops, SNDAs, etc.) to ensure accuracy
• Generate improvement in lieu of rent invoices and submit reimbursement requests to owners
• Manage security deposits, including refunds, dispositions and collection of delinquent accounts
• Perform end-of-year reconciliation reviews and recommend items for audit (operating expenses, property taxes, CAM, additional rent)
• Support regional directors by providing lease information (costs, dates, etc.) and lease summaries
• Update owner and property management company contacts
• Coordinate maintenance needs with owners on behalf of the client
• Coordinate move-in and move-out activities in accordance with lease agreements
• Coordinate insurance certificates and ensure they are up to date
• Produce and distribute reports as needed
• Review monthly rent invoices and collaborate with owners and vendor accounts to correct discrepancies
• Generate monthly reports to process rent payments and one-time payments
• Prepare monthly rent reports, adjust data and process retroactive payments
• Manage sublease payments and track late payments
• Provide end-of-year reconciliations to sublessees for adjustments
• **The Skills That Set You Apart**
• Minimum of 3 years of experience in commercial lease abstraction or real estate administration
• In-depth knowledge of commercial lease agreements
• Ability to interpret and analyze lease information
• Strong attention to detail and accuracy in processing large volumes of data
• Excellent computer skills and ability to quickly learn new systems
• English proficiency is required to support national initiatives and communicate with English-speaking stakeholders
• Strong organizational, communication and time management skills
• Analytical, problem-solving and detail-oriented mindset
• **Why Choose WSP?**

Why choose WSP? We exist to shape communities to advance humanity. The world's brightest engineers, consultants and scientists make WSP their home.

• Proudly Canadian – we are among the Top 100 Employers in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor or opportunity is always within reach.
• Opportunities are limitless. Whether across the country or around the globe, we help you adapt your role to your ambitions – because your growth fuels ours.
• Flexibility and true balance – we recognize the importance of balance and encourage you to prioritize it.
• #WeAreWSP
• **Compensation**
• AB, BC, NT, NU, SK & YT: $77,400 - $102,500
• MB & ON: $70,600 - $97,200
• NB, NL, NS, PE & QC: $69,900 - $92,900
• Disclosure:

The final salary offered for this position may vary based on several factors, including education, qualifications, certifications, experience, skills, tenure level, geographic location, performance and organizational needs. The salary ranges indicated in this posting may be adjusted for business reasons.

**Ready to Shape the Future?**

Join WSP as a Lease Administrator and contribute to the strategic management of our workspaces across Canada. If you are detail-oriented, rigorous and motivated by real estate, finance and operations, this opportunity is for you. Apply today and participate in creating innovative environments.

About Us

At WSP, our purpose is to shape our communities to advance humanity.

That's why we bring together people driven by solving complex challenges — engineers, scientists, consultants and technical experts guided by a common passion: redefining what is possible and imagining what comes next. We are Visionaries.

As one of the world's leading professional services firms, we collaborate with clients in the transportation, infrastructure, environment, building, energy, water, and mining and metals sectors. We combine deep local knowledge with a global perspective to create solutions that leave a positive and lasting impact.

At WSP, you'll join a community of brilliant minds that push the boundaries every day – through their expertise, creativity and commitment to innovate to build a more resilient and interconnected future. Here, your ideas are valued, your development is supported, and you are encouraged to be your authentic self. We empower our people to collaborate across disciplines, challenge the status quo and shape a meaningful career.

Join us.

*Note:*

Health and safety are core and fundamental values at WSP. Given the importance of looking out for others, it is expected that you will always adhere to our Health, Safety and Environment (HSE) policy, as well as the client's HSE policies when working on their sites. All details here.

Some critical safety functions include fieldwork and may involve working in various environments, including remote or isolated areas, working alone or in adverse weather conditions (in safe and reasonable conditions).

WSP welcomes and encourages applications from people with disabilities. Reasonable accommodations are offered upon request for anyone participating in the entire selection process.

WSP adheres to employment equity principles. Only those selected will be contacted.

WSP does not accept unsolicited resumes from recruitment agencies. All details here.